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FISCAL SPECIALIST 1 Job at University of Washington

University of Washington Seattle, WA 98195

Job Information

  • Date Posted
    2024-06-14
  • Location
    Seattle, WA 98195
  • Job Title
    FISCAL SPECIALIST 1
  • Gender
    Both
Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.


As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Under the general supervision of the Department’s Associate Administrator perform technical fiscal duties using established departmental and University procedures. The department has a grant portfolio of approximately 120 funded budgets, about $11M spending per year.

This appointment will support the fiscal operations for the Department of Psychology in the areas of purchasing, invoicing and travel.

DUTIES AND RESPONSIBILITIES
  • Primary responsibility is to process Purchasing, Travel, Reimbursements and Invoices for payment through ARIBA or Procard.
  • Review, approve, and allocate expenses to appropriate budgets. Use Project Cost Accounting (PCA) in departmental budgets for internal reporting.
  • Maintaining accurate records and problem solve discrepancies with faculty, staff and outside vendors.
  • Perform the monthly review of 50 department Procards ensuring appropriate budget, account code, PCA code and transaction notes are entered accurately.
  • Perform monthly budget reconciliation: review all transactions for budget appropriateness, ensure Use Tax is applied, identify and liquidate pending encumbrances, and process expense transfers as needed.
  • Maintain fiscal documents for open budgets and archived records.
  • Assist Grant Team with post-award issues and budget closeout as needed.
  • Perform miscellaneous related fiscal duties as required.

    MINIMUM QUALIFICATIONS
    Three years of fiscal record keeping experience, or equivalent education/experience.

    Desired:
  • Excellent communication, analytical, and organizational skills.
  • Attention to detail.
  • Good interpersonal skills.
  • Ability to work in a team and function in a fast-paced environment which requires frequent multi-tasking ability.
  • Experience working with MS Excel and Word.
  • Working knowledge of the University’s accounting systems; ARIBA, Procard and CTA websites.

    Covid Vaccination Required

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

    • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    COVID-19 VACCINATION REQUIREMENT

    Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.




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