This is a remote position, however candidates must reside within commutable distance to San Dimas, CA.

Hourly rate is $28.93 + 6% quarterly bonus.

Are you detail-oriented and technically savvy, with perhaps some exposure to analytics? Do you enjoy administrative tasks and functions as well as supporting others? We are looking for an Administrative Assistant to work very closely with our Business Partners in the effort of supporting our Reserve Health Readiness Program.

At QTC, the nation’s largest provider of disability and occupational health examination services, we are PASSIONATE about our country’s veterans, UNITED as a team and INSPIRED to make a difference.

Job Summary:

Performs variety of routine activities in support of provider recruitment team. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles reviews and analyzes data. Uses software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. Interface with vendors, order supplies, facilities coordinator, in-processing of new employees, and coordination of events.

Essential Duties and Responsibilities:

• Provide administrative support to the provider recruitment teams function
• Field incoming telephone calls; assist providers on the phone or direct calls accordingly
• Manage the provider recruitment and provider referral email boxes and direct emails accordingly
• Perform research on various states to determine best recruiting approach
• Prepare and distributed reports on a re-occurring and ad-hoc basis
• Meeting preparation to include scheduling, preparation of presentation materials, teleconference lines, catering service etc.
• Attend department meetings, generate meeting minutes and distribute final, approved meeting minutes
• Assistance with coordination of employee travel arrangements (airline and hotel reservations, and ground transportation)
• Compose correspondence (newsletters, letters, memos, e-mails, etc.)
• Provider lead scouring for Clinic and IPA provider request forms (PRF) as assigned
• Maintain provider recruitment training site via SharePoint
• Order and maintain supply inventories
• Direct/assist provider recruitment with projects as assigned
• Handle confidential information ensuring information is not distributed or communicated outside of approved individuals/systems
• Support recruitment efforts
• Others duties as assigned to support the needs of the administrative office

Competencies:

• Ability to excel at details, multi-task, and work with a high sense of urgency
• Must be self-motivated
• Knowledge of office equipment (FAX, copier, printer, etc.)

Education and/or Experience: (includes certificate & licenses)

• High School Diploma or GED is required.
• 3+ years of moderate to high level Administrative Assistant experience is required.
• Tableau and/or Excel experience preferred.
• Must reside within commutable distance to San Dimas, CA - required.
• Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, performance-related bonuses, health and wellness programs, student loan repayment and tuition reimbursement, paid leave and retirement. More details are available here.

The QTC pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, people with disabilities protected under law, and protected veteran status.

Experience

• 3 - 5 years: Administrative assistant experience

Education

• High School Diploma or better
• GED or better

Skills

• Written Communication
• Verbal Communication
• MS Office
• Interpersonal
• Customer Service

Behaviors

• Enthusiastic: Shows intense and eager enjoyment and interest
• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
• Self-Starter: Inspired to perform without outside help
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Goal Completion: Inspired to perform well by the completion of tasks

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)