Location

1601 R Avenue
Anacortes, WA 98221

Position Summary

he NWESD aspires to be a racially and culturally inclusive staff that reflects the diversity of those we serve. We believe this strengthens our organization, stimulates creativity, promotes the exchange of ideas, and enriches staff engagement.

Summary:
This position will support the Behavioral Health & Prevention Services Department at the NWESD in Anacortes. Independently and cooperatively performs and/or oversees a variety of administrative, fiscal, staff support, and planning activities for NWESD 189 department administrator(s), some of which require advanced or specialized knowledge and skills and may be of a confidential nature. May coordinate specified administrative activities and reporting across multiple departments/programs.

Essential Functions:

• Oversees and/or performs a range of diverse administrative activities for the department; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the department.
• Provides and/or oversees support activities for the department such as answering telephones, assisting visitors, resolving problems and inquiries, review and management of incoming and outgoing correspondence, and follow-up on commitments.
• Ensures timely responses to a variety of routine written inquiries; composes, formats, and proofreads/edits correspondence from dictation, verbal direction, or from knowledge of established department/program policies/procedures; applies knowledge and understanding of underlying
  operational issues to create and edit technical and/or administrative correspondence and documentation.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
• Coordinates workshop/conference registrations, cancellations, and refunds according to NWESD 189 policies/procedures and maintains accurate electronic records in the adopted system/format.
• Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Establishes, maintains, and updates department files, inventories, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
• Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding.
• Requisitions supplies and services.
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
• Leads, trains, and guides the work of staff at a lower responsibility level and supervises volunteers as appropriate; may participate in hiring recommendations.
• Provides administrative assistance with position postings/recruitment, as appropriate, including assisting with interview documents.
• Performs miscellaneous job-related duties as assigned.

Knowledge, Skills and Abilities Required:

• Ability to make administrative/procedural decisions/judgments and to answer substantive questions relating to department/program services and then to follow through with requests, as appropriate.
• Knowledge of NWESD 189 and department/program policies/procedures and the ability to consistently perform position responsibilities within compliance.
• Interpersonal/receptionist skills, including the ability to establish and maintain effective working relationships with co-workers, school district staff, vendors, board members, and the general public.
• Ability to communicate effectively, both orally and in writing.
• Organization and coordination skills, including the ability to organize resources, establish priorities, work independently, use effective time management, process multiple tasks simultaneously while maintaining accuracy and attention to detail in an environment of frequent interruptions, and complete duties in timely manner.
• Ability to maintain calendars, schedule appointments, and coordinate travel.
• Ability to create, compose, and edit written materials.
• Ability to record and transcribe meeting minutes.
• Knowledge of records maintenance requirements and the demonstrated ability to comply through NWESD 189 policy/procedures adherence and to maintain confidentiality of records and other information.
• Ability to gather data, compile information, and prepare reports.
• Knowledge of general accounting principles, budget oversight, and fiscal management.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Ability to analyze and resolve challenges/solve problems.
• Ability to lead and train staff and/or volunteers.
• Ability to learn and master new and evolving position responsibilities.
• Ability to effectively use technology and/or software to perform various Essential Functions.

Supervisory: This position does not have supervisory responsibilities of NWESD staff, however, the position may be required to provide oversight to staff/contractors for specific project(s)

Qualifications

High school diploma or GED; two (2) years of college level secretarial course work and two (2) years of progressively responsible administrative level secretarial experience that is directly related to the duties and responsibilities specified, preferably in an educational organization. Candidates with medical billing and electronic medical record systems, as well as fiscal administration are strongly urged to apply. An equivalent combination of education and experience may be substituted which provides the skills, knowledge, and abilities to perform the essential functions of the position. WSP/FBI criminal history background clearance may be required.

Employment Conditions and Benefits

This position will support the Behavioral Health and Prevention Services (BHPS) at the NWESD Anacortes location, full-time position, 8 hours per day, M-F, to be prorated for the fiscal year 2022-2023, then 260 days per year with options for partial telework after 6 months employed per manager approval.

Health benefits are effective on the first of the month following start date. Benefits for this position are are as follows: Medical/Vision Healthcare, Dental with 100% paid premiums for employee and eligible dependents, Annual Paid Leave - (12-23) Vacation days,(12) Sick days, (1) Floating Holiday, (13) observed Holidays, Bereavement Leave, Jury Duty Leave, Long Term Disability, Basic Life Insurance $35k (w/voluntary additional coverage), WA State Dept. of Retirement Systems Membership (Schools Employees' Retirement System), Deferred Compensation Program offering 457 deferred savings plan, American Fidelity supplemental plans including Flexible Spending Accounts for medical and dependent care, Short Term Disability, Accident, & Cancer plans, Voluntary Employees' Benefits Association (VEBA) participation, Employee Assistance Program, Professional Development, Continuing Education, Perks and discounts: (Including but not limited to, AT&T, T-Mobile, Land's End, Dell, & Home Street Bank).

Salary Range

How to Apply

Submit a complete application at nwesd.org/jobs. Applications for this position must include:

• Letter of Interest
• Resume
• Other documents may be included at your discretion