Staff Services Analyst Job at Stanislaus County
About the Opportunity
THE IDEAL CANDIDATE
The Health Services Agency is looking for a driven and ambitious individual with demonstrated knowledge and experience in the planning, development and administration of various logistical and warehousing duties such as receiving, storing, managing, issuing and conducting inventory of materials, ideally for communicable disease and/or emergency preparedness and response programs. Customer focus and community service will be at the heart of the candidate’s priorities. They will also be committed to advocating health equity and improving population health. The ideal candidate will have an interest in analyzing processes and data for continuous quality improvement. The candidate will demonstrate a willingness to be part of the team but be self-motivated and comfortable working alone with limited guidance as the role entails significant independent projects.
To learn more about the Health Services Agency, click here.
Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details. (Download PDF reader)
THE POSITION
The mission of the Public Health Emergency Preparedness section is to protect the community by building and sustaining the County’s capability to prevent, mitigate, prepare for, respond to, and recover from public health emergencies, disasters, bioterrorist events, or other incidents. The Section works with various emergency planning and response partners at the local, regional and state level and focuses on the coordination of training and exercises, distribution of medical/health resources, and disaster response. The program also coordinates medical and non-medical volunteers to augment the emergency response workforce.
The Staff Services Analyst works under general supervision performing analytical and technical administrative work. This position will primarily support logistical functions for the Emergency Preparedness Program and will be responsible for the following areas: assess, monitor, and upkeep emergency inventory/disaster cache to maintain operation-ready deployable resources and equipment; review and analyze Oracle reports for tracking appropriate use of the department's accountable inventory; analyze, interpret and reconcile Oracle accountable asset reports to audits requirements; complete and reconcile physical inventory reports; conduct purchasing, record keeping and administrative paperwork for the program; support community receiving, storing, and staging (RSS) and clinic organization functions, including mass care, prophylaxis and points of dispensing; assist in organizing and facilitating events, training, and exercises; assist in developing and implementing program changes as necessary; research and compose updates for the department's policies, procedures, plans, or handbooks as necessary; and perform other related work as required.
Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Mid Management/Supervisory bargaining unit for labor relations purposes.
Individuals who are in a full-time classification position are required to serve a twelve-month probationary period, which may be extended an additional six months, for a total of eighteen months. The probationary period does not apply to unclassified positions.
Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.
Typical Tasks
- Carry out high level administrative and logistical functions for the program;
- Support the complex administrative needs of the program;
- Prepare, submit, and track supply and travel requests for the program;
- Maintain record-keeping, monthly reports, and inventory control, both through physical counts and in an Oracle-based inventory management system;
- Ensure accountability of equipment and supplies owned by the program and/or borrowed for emergency response;
- Assist with ensuring accountability for program contracts and agreements with vendors or community partners;
- Maintain organization of the program’s shared file systems;
- Develop educational materials;
- Plan and conduct events, training, and exercises for staff and community partners;
- Take meeting minutes;
- Maintain, oversees, and assesses facility and warehousing needs;
- Utilize computer and barcoding system to control and maintain inventory and records;
- Coordinate and collect data for the purpose of evaluating effectiveness;
- Review departmental policies and procedures with clients related to operational functions;
- Prepare statistical reports related to operational functions;
- Coordinate outreach and promotion of agency services and program and/or speak before large groups;
- Prepare correspondence to partners;
- Develop and implement procedures for the department requiring data processing services;
- Interpret statistical data to department administrators;
- Prepare special charts, forms, graphs, or pamphlets for department use or for public information;
- Participate in policy and procedure review as it relates to designated function;
- May be assigned to coordinate a program involving: receiving, storing, staging, and distribution of specialized medical supplies, agents or equipment, or the facilitation of mass care, shelter, vaccination, or other prophylaxis;
- Assist in departmental training and exercise programs; and
- Load, move/transport, and/or unload supplies and/or equipment to field operation sites, healthcare and partner facilities, or other sites requesting support, as needed.
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)
SKILLS/ABILITIES
- Supervise staff conducting technical assistance;
- Work independently, under general supervision;
- Interpret and prepare statistical reports;
- Communicate effectively;
- Speak and write in a clear, concise manner;
- Effectively manage time and prioritize work tasks around strict timelines and deadlines;
- Develop and maintain record-keeping systems and electronic databases;
- Prepare recommendations for Departmental and County review;
- Sit at a desk for extended amounts of time;
- Lift, bend, stoop and reach overhead; and
- Push, pull, squat, twist and turn.
- Modern office practices/record-keeping;
- Statistical record keeping and reporting concepts, methods and techniques;
- Data processing relating to budget control or payroll;
- Principles and techniques of employee supervision; and
- Spelling, grammar, and elements of proper writing procedures.
We recognize your time is valuable, please only apply if you meet the following required qualifications.
EDUCATION AND EXPERIENCE
Completion of thirty (30) college semester units in Public or Business Administration or related area; OR- Two years performing highly complex clerical duties with lead-worker, programmatical or accounting responsibilities.
Proof of education may be required for verification purposes after the eligible list has been established as part of the selection interview process. Proof of education (transcripts and/or degree) may be attached at the time of online application submission if available.
DESIRABLE QUALIFICATIONS
- One year of experience in an emergency preparedness or emergency management program; AND
- Forklift operator license or CA class A license (commercial or noncommercial).
Application and Selection Procedures
APPLICATION PROCEDURES/FINAL FILING DATE
Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application.
Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS
Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.- Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
- Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
- Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULE
Application Deadline:
4/3/2023
Oral Examination:
Tentatively t
he week of 04/10/2023
Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County
.
GENERAL INFORMATION
Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org
Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
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