Senior Legal Assistant Job at Chevron
Chevron is accepting online applications for the position Senior Legal Assistant through May 29th at 11:59 p.m.
Oil, Products & Gas (“OPG”) Law has a team of Legal Assistants who provide administrative support to attorneys and other law professionals in the Downstream, Chemicals and Midstream (“DCM”) Law team. This position reports to the Supervisor, Legal Assistants, DCM, OPG Law.
The position requires a high-energy individual who is self-motivated, works independently as well as with teams and has demonstrated the ability to multi-task and use independent judgment within the scope of their responsibilities. The individual should be able to handle confidential information and establish a positive and professional working relationship with team members, clients and other staff members discreetly and routinely. This position requires a high level of initiative, accuracy and attention to detail. This position also requires a positive, can-do attitude, strong interpersonal skills, excellent problem-solving skills and the ability to multitask and manage a high volume of work.
Responsibilities:
- Draft, format and revise legal documents under strict deadlines.
- Use Microsoft Word track-change function and Workshare Professional to edit and revise documents.
- Assist the lawyers in preparing correspondence, presentations, and routine reports.
- Coordinate logistics, agendas and presentation materials for meetings, conferences and special functions.
- Coordinate and track international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries, etc.
- Track and gather related expenses and compile complicated expense reports in expense reporting system (CTREX).
- Create and update legal matters in internal matter management system (Team Connect).
- Process e-billings, invoices and payments within and outside the legal software system, Team Connect and set up vendors in Team Connect.
- Work in iManage to upload, review and research documents.
- Follow through to ensure deadlines are met and proactively follow up with individuals as needed.
- Research inquiries and relieve leaders of administrative tasks.
- Act as an information resource around computer systems, support software and hardware technical support.
- Assist with other duties and special projects, as assigned by Supervising/Managing Counsel and other team members as needed.
- Assist and provide backup coverage to other legal assistants.
Required Qualifications:
- Minimum of five years of legal administrative experience working in a legal department or law firm.
- Proficiency in SharePoint and the Microsoft Office suite of tools (i.e., Word, Outlook, Forms, PowerPoint, Teams and Excel) and the ability to quickly learn new tools.
- Strong organizational skills and attention to detail.
- Strong word processing and proofreading skills to assure accuracy and coherency.
- Intermediate computer technical skills.
- Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements.
- Demonstrated strong interpersonal skills and the ability to collaborate at all levels.
- Must possess the ability to maintain the upmost confidentiality and adapt to changing needs and deadlines.
- Ability to effectively communicate (oral and written) at all levels of the organization.
- Demonstrated ability to adapt readily to the needs of diverse work groups and remain calm under pressure.
- Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments.
- Ability to problem solve and use good judgement in making sound decisions quickly.
- Demonstrate a growth mindset.
- Ability to commit to contributing your perspective in a professional manner.
- Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it.
Preferred Qualifications:
- Associate’s degree.
- Proficiency in DocuSign, Team Connect and iManage.
- Experience with e-billing, matter management systems and setting up vendors in payment system.
- Notary Public.
- Experience in and/or working relationship with the Chevron Law Function.
- Fluency with FCC Format and Style Guidelines.
Relocation Options:
Relocation will not be considered.
International Considerations:
Expatriate assignments will not be considered.
Expatriate assignments will not be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
Regulatory Disclosure for US Positions:
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at
emplymnt@chevron.com
.
Chevron participates in E-Verify in certain locations as required by law.
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