Personal Assistant Job at Alpha Security, LLC
RESPONSIBILITIES:
- Support finance team with processing invoices and payments, setting up vendors and contracts, and researching payment and invoicing issues
- Support the Business Manager and Assistant Business Manager with accounts payables, accounts receivables, financial reporting and balance sheet reconciliation
- Assist with operations of the facility including maintenance and janitorial requests
- Help onboard new employees, including preparing I-9 documents, photo ID badges, and ordering and setting up mobile devices
- Help leadership team prepare reports and presentations
- Order business cards, office supplies, and personal protective equipment (PPE)
- Plan and coordinate internal meetings and events
- Answer main phone lines at the front desk and route calls and messages
- Handle incoming and outgoing mail and packages
- Other duties and responsibilities as needed
REQUIREMENTS:
- Associates Degree (or equivalent) plus 1 years' experience providing administrative support to a medium-sized organization
- Basic accounting skills preferred
- Proficiency in Microsoft Office products, specifically Outlook, Word, and PowerPoint, with emphasis on Excel, and the technical aptitude to learn new system
- Ability to use multiple software programs including Skype, Oracle, Teams and other systems as needed
- Excellent written and verbal skills
- Self-starter who can think critically, make sound decisions, and follow through on projects and tasks with little or no supervision
- Ability to understand the needs of different departments (news, finance, engineering, etc.) and support each effectively
- Strong attention to detail and organization skills with the ability to track multiple projects and deadlines
- Positive, 'get it done' approach to the role
- The ability to work within a team environment as well as independently
Pay: $17.00 - $19.00 per hour
Work Location: In person
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