OFFICE MANAGER Job at Minit Charger LLC
Minit Charger is looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.
Previous experience as an Office Administrator in manufacturing operation highly desirable. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
RESPONSIBILITIES
Customer and supplier inquiries on orders, shipment and product information
Customer and supplier inquiries on orders, shipment and product information
- Prepare invoices, purchase orders, shipping paperwork
- Ensure facility is organized and supplies are maintained
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Manage office G&A budget, ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
- Plan in-house or off-site activities, like parties, celebrations and conferences
QUALIFICATIONS
- Proven experience as an Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines
- Familiarity with email scheduling tools, like Email Scheduler
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- An associate or bachelor’s degree in administration or accounting. Additional qualification as an administrative assistant or Secretary will be a plus
About Minit Charger LLC:
Minit Charger / Access develop cloud connected solutions for EV charging and mobile asset management. We have solid track record in providing high tech solutions for demanding applications. Our solutions are at work at major airports across the globe and household names such as General Mills, Kellogg, Whirlpool, Good Year to name a few. We value great talent, dedicated and hardworking team members who play important role in mutual growth. We offer competitive salary, benefits, 401K and room for growth.
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