OFFICE ASSISTANT (OPTION 1 GENERAL SPANISH SPEAKING) Job at State of Illinois
Agency: Department of Human Services
Opening Date: 01/30/2023
Closing Date/Time: 02/10/2023
Salary: Anticipated Salary: $3,196 - $4,235 per month.
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 3
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in eligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-91-22637
Position Overview
The Illinois Department of Human Services Family Community Resource Center in Cook County is seeking to hire an Office Assistant for the West Suburban Office. Keyboards complex materials such as resumes for clients, weekly and monthly statistical reports, unit meeting minutes and vouchers for clients in training. Edits Authorization and Transmittal of Assistance Action forms received from casework staff. Conducts computer clearance for welfare savings due to client obtaining employment, receiving unemployment benefits or non-cooperation. Serves as receptionist. Keyboards a variety of forms, form letters, cards, and records. Issues new or replacement LINK cards to clients, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to Electronic Benefit Transfer (EBT) contractor. Maintains files of forms, reports, and supplies. Translates functions/procedures into Spanish for individuals who cannot speak, read, or write English, in contacts with the general public, advocacy groups, customers and community organizations.
Job Responsibilities
- Reviews complex materials such as resumes for clients, weekly and monthly statistical reports, unit meeting minutes and vouchers for clients in training to be processed by other staff.
- Edits Authorization and Transmittal of Assistance Action forms received from casework staff.
- Conducts computer clearance for welfare savings due to client obtaining employment, receiving unemployment benefits or non-cooperation.
- Serves as receptionist.
- Translates functions/procedures into Spanish for individuals who cannot speak, read, or write English, in contacts with the general public, advocacy groups, customers and community organizations.
- Issues new or replacement LINK cards to clients, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to Electronic Benefit Transfer (EBT) contractor.
- Maintains files of forms, reports, and supplies.
- Performs other duties required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school.
- Requires one (1) year of related office experience.
- Requires ability to keyboard 35wpm.
- Requires the ability to speak, read and write Spanish at a colloquial skill level.
Conditions of Employment
- Requires ability to operate commonly used office equipment.
Work Hours: Mon - Fri, 8:30am - 5:00pm
Work Location: 2701 W Lake St Melrose Park, IL 60160-3041
Family & Community Services
Region 1 North
Clerical
West Suburban Office/Cook County
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Clerical and Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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