KPBS TV Traffic Coordinator Job at San Diego State University Research Foundation
San Diego State University Research Foundation San Diego, CA 92182
$60,000 - $62,700 a year
Overview:
Perks you'll enjoy as a member of #teamKPBS
Work outside regular business hours may be required on an occasional basis.
This position is part of the SAG-AFTRA bargaining unit with KPBS. Responsibilities:
The TV Traffic Coordinator is responsible for but not limited to:
Logs 75%
Sales Inventory Management 10%:
Minimum Education
Minimum Experience
Preferred Qualifications
Additional Applicant Information:
KPBS serves the greater San Diego community with informative, cultural, entertaining and educational television, radio, and web programming. KPBS TV/FM is the public television and radio stations for San Diego. Licensed to San Diego State University, KPBS supports and furthers the university’s educational and community service mission by informing, enlightening and empowering its audience. It does so not only by presenting national and locally produced programming of value to its San Diego audience, but also by producing programming about San Diego and its people for distribution nationwide.
The traffic department is responsible for the scheduling and trafficking of all content that is broadcast on television, radio or other non-broadcast platforms. The management of the traffic database is also the responsibility of the traffic department including scheduling of system updates, identifying and scheduling user training, and establishing business policies and protocols for use of the system. The KPBS traffic department is central to the operations of a number of business activities within the station including the scheduling of the broadcast log for television and radio programming; the logging and management of sales, marketing and other sales and promotional inventory; providing operations support to the stations’ digital operations center; providing proof of performance to the sales and accounting departments, ensuring the interactive department and audience services areas have access to information required to populate the stations’ website and to answer audience inquiries; maintains oversight of the station’s media library and shipping and receiving areas.
Perks you'll enjoy as a member of #teamKPBS
- Working on a college campus & in public media (access to campus facilities and staff discounts, farmer's market Tuesday's, tons of eateries, community events, entertainment)
- Hybrid schedule, remote work flexibility & casual work attire
- Paid time off on your birthday (can take on any day)
- 10 vacation days and 13 holidays off (enjoy 4+ days off over winter break)
- Enjoy a 'beautiful day in the neighborhood' with local employee discounts
- Opportunity drawings to attend SDSU basketball games, local concerts, and events
- Free wellness classes & programs
- Monthly pop-up events for staff & KPBS swag
Full benefits packages that are unmatched (medical, dental, vision, life)- Sick leave accruals and paid leave options
- On-site childcare at a discounted rate
- Opportunities for continued learning and professional development
- Flexible spending account(s)
- Employee assistance program
- Matching and voluntary retirement savings plan
Salary range is: $28.85 - $30.14/hr / ($60,000 - $62,700/yr)
Work outside regular business hours may be required on an occasional basis.
This position is part of the SAG-AFTRA bargaining unit with KPBS.
The TV Traffic Coordinator works under the supervision of the KPBS TV/FM Traffic Manager to develop, administer, and execute the stations’ broadcast logs; work closely with the manager to identify improvements in existing policies and practices. They are assigned primary responsibility for the television logs, but must be proficient in both television and radio platforms in order to provide backup. The traffic coordinator performs scheduling and traffic coordination of the stations’ daily programming content, underwriting spots and other promotional and interstitial material.
The traffic logs are the foundation for two essential station activities: 1. The effective scheduling of radio and television content and, 2. The effective and efficient management of the sales inventory on which significant station revenue depends. The TV Traffic Coordinator works closely and collaboratively with a number of other station personnel who rely on the traffic function including master control operators and other digital operations staff; radio and television programming personnel; the sales manager, account executives and other corporate support staff; the accounting and finance department; interactive strategies staff; and station management.
The TV Traffic Coordinator is responsible for but not limited to:
Logs 75%
- Prepare daily program logs and digital sub-channels in accordance with FCC rules and station policies. Ensure accuracy of station program logs in the database.
- Prepare automation playlists and various program and underwriting reports using the Protrack database system.
- The Traffic Coordinator is responsible for proper scheduling of all underwriting credits, ensuring the credits are running within flight windows and that correct copy is running in association with an underwriting contract; use documentation provided and ensure proper scheduling and documentation of station program elements (i.e.: station promos, programming breaks, program sources and other break elements) and adjusting the log for any programming changes and specials.
- Responsible for filling remaining break time with available station-related materials (promos, marketing, development, and no charge spots such as the Museum Arts Briefs).
- Review and repair any discrepancies or log interruptions before final distribution to announcers, Master Control and automation systems.
- Assures that appropriate program announcements, flags, FCC, and station announcements are scheduled.
- Works proactively with vendors and other station personnel to identify and implement new technologies and software to enhance the flow of information within the station and for the community at large.
- Maintain an ongoing, effective, positive, and proactive working relationship with master control operators, programming personnel, corporate development, and tape library staff.
- Provide assistance with special problems and programming emergencies as they arise.
Database, Reports, Files 10%
- Provides Protrack and ancillary information to the Programming, Corporate Development, and Fundraising staffs as needed and respond to questions.
- Develop and maintain databases for on-air promotion, tape library, and underwriting activities: assign program codes, enter underwriting credits and locally produced promos.
- Maintain computer code files relating to technical operations (i.e. SAP), developing and entering new codes, as well as FCC files of program and operations logs.
- Responsible for maintaining on-air promos: collaborate on which promos to air and when to schedule, oversee promos and customize in a timely manner, preparing files server uploads.
Sales Inventory Management 10%:
- Transcribe contracts, schedules and copies of finalized documents and input into proper traffic database with great accuracy
- Oversee and input flight schedule: work with the Account Executives and Corporate Development staff to ensure the information contained in the contracts is correct, follow up on incomplete contracts and missing underwriting copies, verify that underwriting credits have been successfully ingested into the on-air system, and ensure scheduled credits are on the Program Log.
- Generate various month-end underwriting reports and affidavits.
Other Duties as Assigned 5%
Qualifications:
Knowledge and Abilities
- Ability to navigate an extensive database of program offerings and media items such as videotapes, data tapes, and video server files.
- Strong understanding of database management skills that include the ability to craft new forms, reports, and queries as needed to evolve departmental capabilities.
- Strong understanding of verbal, interpersonal, and written communication skills required, combined with good math skills and the demonstrated ability to think and work in a logical manner.
- Ability to perform computer skills required, including fluency in word processing, database management, spreadsheets, and television traffic/programming applications.
- Ability to perform skills such as memory for minute details, meet daily deadlines under stressful conditions, and deal effectively with a multiplicity of tasks simultaneously.
- Demonstrated experience with a high level of cross-cultural sensitivity.
- Ability to interact effectively with co-workers.
- Ability to establish and maintain effective working relations within and outside the work group and serve as liaison for the department.
- Ability to make timely, effective decisions in situations that require prompt attention.
- Ability to use good judgment in communications with staff at all levels within the organization.
Minimum Education
- Bachelor's degree in relevant field or additional experience may be substituted for the required education on a year for year basis.
Minimum Experience
- One year, full-time professional experience working in a traffic departemtn at a large market television station or experience in a realted media position
Preferred Qualifications
- Familiarity with public radio and PBS is desired.
- Advanced level computer knowledge of requisite systems such as Protrack, ENCO, and proficiency in programs such as Microsoft Word, Excel and Google Suite.
Additional Applicant Information:
- The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
- This position is within the SAG-AFTRA bargaining unit with KPBS.
- A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
- San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer
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