Human Resources Assistant Job at Virginia Dept of Motor Vehicles
The Department of Motor Vehicles is looking for an service-oriented professional to work in our busy Human Resource (HR) Office. The HR Assistant serves as a vital team member supporting the Talent Acquisition, Benefits, and Payroll teams by managing several functions within HR.
The successful candidate will be professional and courteous, exceptionally well organized, able to handle multiple priorities, be a team player with a can-do and how-can-I-help attitude, and demonstrated ability to meet deadlines with limited supervision.
If you are interested in starting and growing a career in HR, this position is for you. In addition, we offer a competitive salary, excellent health and retirement benefits, twelve paid holidays per year, paid annual, sick, and family/personal leave, and deferred compensation.
Duties include:
The successful candidate will be professional and courteous, exceptionally well organized, able to handle multiple priorities, be a team player with a can-do and how-can-I-help attitude, and demonstrated ability to meet deadlines with limited supervision.
If you are interested in starting and growing a career in HR, this position is for you. In addition, we offer a competitive salary, excellent health and retirement benefits, twelve paid holidays per year, paid annual, sick, and family/personal leave, and deferred compensation.
Duties include:
- Coordinate candidate fingerprinting for DMV employees and contractors
- Create and maintain reports and spreadsheets
- Manage security access badging and assist with parking
- Handle telephone calls and mail services
- Provide employment verifications
- Manage front office operations as well as administrative operations
- Coordinate meetings, assist with records management, assist HR Consultants with employment related tasks, and orders or maintains office supplies
DMV headquartered in Richmond, Virginia, serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered vehicles. In addition, DMV serves a wide array of businesses, including dealers, fuels tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations.
Minimum Qualifications
- Customer service experience working in a fast-paced office environment
- Serve as a resource for HR matters and communicate with employees in a courteous, professional, ethical, and friendly manner
- Experience interpreting and explaining policy, procedures and processes required
- Experience managing sensitive and confidential information and situations with tact, professionalism, and diplomacy at all times and ensures that information is kept confidential
- Experience working collaboratively and as a team player with other members of the HR team and employees in other departments
- Experience creating and maintaining spreadsheets, databases, and manual or automated record keeping systems
- Strong organizational, time management, problem solving, and multitasking skills
- Must have attention to detail, accuracy, and complete assignments on time
- Requires advanced writing skills to create correspondence, memos, emails, and letters using correct grammar and punctuation
Preferred Qualifications
- Experience in administrative support and recruitment functions
- Bachelors in Business or related field
Special Requirements
Selected candidate(s) will need to complete the I-9 Form. DMV participates in E-Verify
An online application or resume is required. Paper and email applications will not be accepted.
All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).
An online application or resume is required. Paper and email applications will not be accepted.
All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).
Special Instructions to Applicants
Submission of an online application is required. DMV does not accept applications, resumes, cover letters, etc. in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience as well as years of experience in order to properly assess your skills in the screening process. Candidates are evaluated on the basis of information provided in the application materials. Missing information cannot be assumed.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact 804-367-9728 for assistance.
Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.
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