We’re looking for an Assistant to join the Communications Team at Hachette Book Group, a split role supporting the work of both our internal/external Comms Team and our fast-growing Hachette Speakers Bureau (HSB). The ideal candidate will be comfortable wearing many hats, working on a variety of fast-paced projects, and enjoys being part of a small and supportive team. This position requires impeccable attention to detail with strong skills in communications, events, marketing, and web design. A majority of HSB responsibilities will be performed daily, while Communications tasks are weekly or as necessary. This job reports to the SVP of Corporate Communications and the Director of HSB.

Essential Duties:

Hachette Speakers Bureau

• Event support: create and update itineraries, communicate with event hosts, book travel arrangements, create event invoices, assist with travel reimbursements, track and record book sales, schedule and participate in event calls
• Marketing support: research and maintain client lists, create templates for speaker profiles and promotions, perform website maintenance and create assets for homepage, post on social media including book giveaways
• Administrative support: maintain CRM database (detailed information about events and clients), update event calendar, track finances, assist with financial forms, schedule internal meetings

COMMUNICATIONS

• This Week @ HBG: help gather content for Monday communication to all staff
• Book donations: process book donations and monetary donation invoices
• Bookends (HBG Intranet): admin support for content refreshes; create graphic banners for Bookends carousel; update Company Calendar to add holidays, major meetings, sales + focus meetings
• Tracking: NYT, USATODAY, and ABA bestsellers for weekly recap; monitor industry tech news for weekly Digital Digest; write news items for weekly Big News (bestseller recaps, awards, tv/movie news)
• Administrative support: schedule meetings, handle expense reports

Skills:

The ideal candidate is:

• Exceptionally detail-oriented and organized
• Agile and accurate when handling simultaneous time-sensitive projects
• A proactive self-starter with excellent follow-through skills
• Concise, professional, and expeditious in handling written and verbal correspondence
• Experienced with Mailchimp, Canva, Powerpoint, Excel, social media, web design, and website management

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The compensation for this position is $47,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.