Executive Assistant - Genesis Job at Hyundai Motor America
Hyundai Motor America focuses on ‘Progress for Humanity’ and smart mobility solutions. Hyundai offers U.S. consumers a technology-rich lineup of cars, SUVs and electrified vehicles.
Reports to
Department Head LocationNHQExempt StatusNon-ExemptVehicle Benefit4 Employee Vehicle Lease(s)Purpose
~ Manage all aspects of administrative tasks including planning and implementation projects for the Division.
~ Coordinate the daily affairs for the Division Head to meet the diverse requirements of HMC, HMA Regions, and direct reports under Division Head’s supervision.~ Coordinate the Division Head’s calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles.
~ Provide support and back-up to other administrative assistants in the Division.
~ Work independently, innovatively, and efficiently in a high pace environment handling multiple responsibilities and meeting multiple deadlines.
~ Maintain helpful, willing, and responsive attitude with all divisional interactions.Major Responsibilities
~ Provide administrative support and front-line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects.
~ Assist division head and staff with expense report submission.
~ Coordinate travel arrangements with HMA’s corporate travel agency.
~ Proactively monitor and analyze division budget spending and assist division with accruals and budget schedules.
~ Work with the division head’s direct reports to ensure goal setting and year-end evaluations are completed in a timely manner.
~ Maintain and update Outlook contact and/or email groups.
~ Review files/materials for accuracy and consistency.
~ Prepare and/or assist in preparation of reports and presentations as required by management.
~ Coordinate and schedule meetings internally and/or with clients and vendors.
~ Provide assistance in researching and analyzing division related information, if and when necessary.
~ Maintain and update division specific system/software.
~ Provide administrative support for division managers and employees, when necessary.Major Responsibilities (continued)
~ Serve as Department Ambassador acting as liaison for all employee transfer/hiring processes.
~ Manage support desk and supply area.
~ Manage internal/external correspondence, handling highly confidential issues.
~ Provide office responsibility including but not limited to JD Edwards financial program, filing, meeting arrangements, report preparation and editing, HMA record management, AD HOC reports, telephone screening.
~ Any other tasks and responsibilities, not limited to above, as assigned by the division head.Authority
~ This position stands alone as the Executive Assistant and wears many different hats and has to organize and coordinate all aspects of the work environment. Though decisions are not critical to the running of the division or company, each decision is based on knowledge and understanding of what needs to be done to bring a project to closure in a professional and timely manner.Education~ Bachelor’s degree preferred~ Must be a high school graduateRelated Experience
~ Five plus years of administrative work experience, preferably two plus years working at higher management level.Skills/Knowledge
~ Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400.
~ Excellent oral and written communication skills.
~ Organized and detail oriented.
~ Ability to work with a variety of personalities.Certification Required
~N/APhysical RequirementsNormal office dutiesWork ModelCompensation & Benefits
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Reports to
Department Head LocationNHQExempt StatusNon-ExemptVehicle Benefit4 Employee Vehicle Lease(s)Purpose
~ Manage all aspects of administrative tasks including planning and implementation projects for the Division.
~ Coordinate the daily affairs for the Division Head to meet the diverse requirements of HMC, HMA Regions, and direct reports under Division Head’s supervision.~ Coordinate the Division Head’s calendar, travel, meetings, conference calls, written communications, correspondence, and other project-oriented roles.
~ Provide support and back-up to other administrative assistants in the Division.
~ Work independently, innovatively, and efficiently in a high pace environment handling multiple responsibilities and meeting multiple deadlines.
~ Maintain helpful, willing, and responsive attitude with all divisional interactions.Major Responsibilities
~ Provide administrative support and front-line customer service to assist in administering specific programs, follow-ups, and coordinate with procedures/processes for divisional projects.
~ Assist division head and staff with expense report submission.
~ Coordinate travel arrangements with HMA’s corporate travel agency.
~ Proactively monitor and analyze division budget spending and assist division with accruals and budget schedules.
~ Work with the division head’s direct reports to ensure goal setting and year-end evaluations are completed in a timely manner.
~ Maintain and update Outlook contact and/or email groups.
~ Review files/materials for accuracy and consistency.
~ Prepare and/or assist in preparation of reports and presentations as required by management.
~ Coordinate and schedule meetings internally and/or with clients and vendors.
~ Provide assistance in researching and analyzing division related information, if and when necessary.
~ Maintain and update division specific system/software.
~ Provide administrative support for division managers and employees, when necessary.Major Responsibilities (continued)
~ Serve as Department Ambassador acting as liaison for all employee transfer/hiring processes.
~ Manage support desk and supply area.
~ Manage internal/external correspondence, handling highly confidential issues.
~ Provide office responsibility including but not limited to JD Edwards financial program, filing, meeting arrangements, report preparation and editing, HMA record management, AD HOC reports, telephone screening.
~ Any other tasks and responsibilities, not limited to above, as assigned by the division head.Authority
~ This position stands alone as the Executive Assistant and wears many different hats and has to organize and coordinate all aspects of the work environment. Though decisions are not critical to the running of the division or company, each decision is based on knowledge and understanding of what needs to be done to bring a project to closure in a professional and timely manner.Education~ Bachelor’s degree preferred~ Must be a high school graduateRelated Experience
~ Five plus years of administrative work experience, preferably two plus years working at higher management level.Skills/Knowledge
~ Proficient in the use of Microsoft Word/Excel/PowerPoint, Outlook, Autoway, AS400.
~ Excellent oral and written communication skills.
~ Organized and detail oriented.
~ Ability to work with a variety of personalities.Certification Required
~N/APhysical RequirementsNormal office dutiesWork ModelCompensation & Benefits
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.