EXECUTIVE SECRETARY-ADMINISTRATIVE ASSISTANT – ROME

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Screen and Direct Incoming Calls

• Assist with scanning and uploading documents and reports into the VCPR and IAMS

• Provide support to and interact with two investigators located in Rome, Syracuse, Binghamton and Norwich and other regions as required

• Work with PDF documents and files, scanning and emailing

• Edit documents for grammar and content

• Scheduling interviews and interrogations

• Type interviews and interrogations from audio recordings

• Follow-up on assigned projects with limited oversight

• Any other administrative support activities which support the office and staff in field stations throughout the Region

PREFERRED SKILLS:

• Ability to maintain confidentiality in highly sensitive work

• Ability to work independently and ask for direction when necessary

• Ability to work cooperatively with colleagues

• Ability to multi-task

• Computer literacy

• Ability to learn new computer programs quickly with appropriate assistance and support

• Working knowledge of Excel, Power Point, Word and Outlook

• Strong typing skills

SPECIFIC DUTIES OF ADMINISTRATIVE ASSISTANT:

• Review IRMA daily – search IRMA for AN, SI and SNO cases for region and keep record of all cases assigned out.

• Assignment emails – send out to Investigator, Leads and DDSO contacts (there are separate emails and checklists for each classification and setting; i.e., Abuse/Neglect, Significant Incident, Sensitive Situation, Death and whether it is Community, Voluntary or ICF setting)

• Data collection, labelling and scanning

• Upload documents to IAMS, IRMA and VPCR

• Set up Interviews and Interrogations – includes reserving conference room as needed and coordinating with union Reps and staff to meet investigator requests

• Transcription of completed Interviews and Interrogations as needed

• Filing of case files

• Help Assistant Chief, Leads and Investigators with additional clerical duties as assigned

REQUIREMENTS:

• COVID-19 VACCINATION REQUIRED

• HS Diploma or GED – some college preferred

• Background check (any offers of employment are contingent upon completing a NYS background check)

• Must be professional, reliable, detail oriented

• Resume required

Specific shift hours will be discussed during interviews. Approximately 7.5 hours per day M-F

Fully in office position

Payrate: $17.23/hr.

Any offers of employment are contingent upon the successful completion of a background check - which may include the national child abuse registry. New York State is an “at will” employment state -there are no guarantees of employment written or implied.

Job Type: Full-time

Pay: $17.23 per hour

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:
Covid-19 Vaccination is required

Ability to commute/relocate:

• Rome, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative Assistant: 2 years (Preferred)
• Microsoft Office Suite: 2 years (Preferred)

Work Location: One location

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