Evangelization & Missionary Discipleship Administrative Support Coordinator Job at Archdiocese of Detroit
EVANGELIZATION & MISSIONARY DISCIPLESHIP ADMINISTRATIVE SUPPORT COORDINATOR
Job Summary
The Evangelization & Missionary Discipleship (EMD) Administrative Support Coordinator reports to the department director and will perform complex and highly specialized administrative and coordinating duties. Responsibilities involve a high degree of independent judgment and confidence.
Duties/Responsibilities
- Assigns lead responsibilities to the administrative support staff within the department.
- Coordinates all administrative support staff to ensure the administrative needs of the department are being met, including support for each of the offices within the department.
- Prepares check requests for payment of department expenses.
- Prepares invoices, reports, memos, letters, financial statements, and other documents, using various Microsoft suites, data base, spreadsheets or presentation software.
- Assists in implementing processes for speaker approvals, Lay Spiritual Mentor’s approval, and collaborates with the Department of Mission Development & Advancement for request for sponsorships.
- Processes requests from priests for confessions at events.
- Serves as point of contact with sponsors and maintains good communication for a positive relationship with them.
- Active involvement with restructuring of EMD department MS TEAM/SharePoint digital file channels.
- Prepares correspondence, letters and memoranda including confidential materials.
- Schedules meetings, conferences and appointments and maintains appointment calendar for the director.
- Orders and maintains an adequate inventory of office supplies, forms and equipment.
- Prepares and processes confidential materials for directly and department.
- Assists with the department budget when needed and processes check requests and expense reports.
- Prepares, reviews and compiles reporting information, verifies data for accuracy, completeness and compliance with established procedures.
- Assists with special assignments, projects, meetings/events through coordination and administration.
- Assists the Director of Evangelization and Missionary Discipleship with the transition from MSP for Family of Parishes (FOP) to the EMD department.
- Coordinates travel arrangements for international speakers; may involve verbal interpretation, sight translation of documents and knowledge and understanding of Immigration law requirements.
Required Knowledge/Skills/Abilities
- Good oral and written communication skills.
- Strong customer service skills.
- Strong MS Office Suite and computer skills.
- Ability to type at least 50 wpm with accuracy.
- Strong organizational skills with ability to work independently and handle multiple projects at the same time while paying attention to details.
- Must be punctual, reliable, and conscientious.
- Must have excellent grammar, spelling, punctuation, and composition skills.
- Strong Spanish language skills a plus.
Education and Experience Requirements
- Associate degree in Secretarial Science, General Business or equivalent required.
- Minimum 3 years’ experience as an administrative assistant required.
Physical
Requirements
- Prolonged sitting and working at a desk with repetitive motion working on a computer.
- Must be able to lift up to 15 pounds at a time.
- May involve some standing, bending, and walking.
Travel Required
- Must have reliable transportation and ability to travel throughout the Archdiocese of Detroit.
Additional Requirements
- Must agree, upon acceptance of an offer of employment with the Archdiocese of Detroit, not to engage in, nor to endorse, any actions or beliefs contrary to the teaching and standards of the Roman Catholic faith and morality.
- Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values.
- Must maintain strict confidentiality regarding any archdiocesan information gained within the Archdiocese of Detroit especially highly sensitive material such as protected Personally Identifiable Information and financial information.
- Must be able to receive formal appointment as an ecclesiastical notary under Canon Law.
- Knowledge of the Roman Catholic faith, its institutions, policies and practices a plus.
- Must have a valid driver’s license and safe driving record.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Affirmative Action/EEO Statement
The Archdiocese of Detroit is an equal opportunity employer and does not illegally discriminate based on race, color, religion, national origin, sex, age, disability, height, weight, genetic information, or marital or other legally protected status. The Archdiocese of Detroit is committed to achieving excellence through cultural diversity and encourages applications and/or nominations of women, persons of color, veterans, and persons with disabilities.
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