Business Job at Appalachian State University
Appalachian State University Boone, NC 28607
$52,265 a year
Posting Details
Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.
Position Summary Information
Classification Title
Business Officer
Working Title
Business Officer
Location
Boone, NC
Job Category
2
Position Number
087471
Department
Student Engagement & Leadership - 335000
Description of University
Appalachian State University, in North Carolina’s Blue Ridge Mountains, prepares students to lead purposeful lives as global citizens who understand and engage their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. As one of 17 campuses in the University of North Carolina system, Appalachian enrolls more than 20,000 students, has a low student-to-faculty ratio and offers more than 150 undergraduate and graduate majors.
Minimum Qualifications
Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Special Note: This is a generalized representation of positions in this class and is not intended to reflect essential functions per ADA. Examples of competencies are typical of the majority of positions, but may not be applicable to all positions.
License/Certification Required
Essential Job Functions
- Assist in administrative coordination of student or department events which could include catering, purchasing food / materials, set-up / preparation, communication / promotion, invitations / RSVPs, troubleshooting and onsite problem-solving.
- Pcard Reconciliation – On a weekly basis, support Pcard holders by tracking purchases in Bank of America Works, retrieving receipts, completing necessary forms, gathering additional documentation, and obtaining signatures from Pcard holders that are required for monthly report filing. Attention to detail and ability to compile documentation in the required format for auditors.
- Complete Fund Reconciliation each month
- Assist with tracking expenses within the budget shadow and budget reconciliation.
- Purchasing – order materials for staff using App State / YoMart catalogs including Amazon, Staples, Office Depot, etc. Track shipments to ensure the required delivery date will be met. Receive and deliver materials to the requestor. Communicate possible delays and offer solutions.
- Contract Management: Assist staff with management of entertainment or personal services contracts; facilitate / track approval workflow of contract requests, execute payment to the vendor within 30-days of the completed event / service. Collaboration with contract requestor and vendor is essential throughout the process.
- Assist with onboarding and pay processes for student employees associated with supported departments.
- Provide business administration training to departmental personnel responsive for financial procedures.
- Coordinate annual scholarship selection and awarding process for student affairs departments
- Manage award process for distributing funds for Club Council Allocations
Knowledge, Skills, & Abilities Required for this Position
- Ability to learn and manage university systems and processes including management of office inventory, work order system, travel authorization processes, pcard processes and procedures.
- Ability to hire and train student employees, monitor assignments, provide support, offer guidance and assistance if needed.
- Knowledge of exceptional customer service – ability to support and effectively communicate with students, graduate student employees, and professional staff.
- Skill with both written and oral communication.
- Competency using Microsoft Office and Google Suite is required for this position.
- Knowledge of basic event planning/coordination from concept through execution and expense reconciliation.
- Ability to work as a team player regardless of the task required.
Preferred Qualifications
- Bachelors degree from an accredited institution; college degree preferred.
- Experience with administrative support, planning requiring attention to details and work that requires strong collaboration.
- Demonstrated experience with budget management and processes associated.
- Demonstrated experience with basic computer skills including website updates and social media management.
Type of Position
Permanent Full-Time
Staff/Non-Faculty
Staff/Non-Faculty
Appointment Type
1.0
Work Schedule/Hours
Monday – Friday, 8:00 a.m. – 5:00 p.m. with occasional evening and weekend hours
Number of Hours Per Week
40
Number of Months Per Year
12
Mandatory Staff
Yes
Physical Demands of Position
NA
Overall Competency Level
Contributing
Salary Grade Equivalency
GN09
Salary Range
Anticipated Hiring Range
$52,265
Required Functional Competencies to Successfully Perform Job Duties.
Information/Records Administration: Utilizes, reconciles and manipulates data for management reports from different internal and external sources. Applies an understanding of the information in order to extrapolate key data elements. May serve as a lead worker.
Office Technology: Selects, understands and fully applies features of a variety of software programs, machines or office equipment that will produce the desired results.
Work Coordination: Facilitates flow of work throughout a dynamic work unit. Coordinates and directs the office support activities and manages a wide variety of records, reports and files. May develop new processes or procedures relevant to the support needs of the office.
Problem Solving: Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.
Office Technology: Selects, understands and fully applies features of a variety of software programs, machines or office equipment that will produce the desired results.
Work Coordination: Facilitates flow of work throughout a dynamic work unit. Coordinates and directs the office support activities and manages a wide variety of records, reports and files. May develop new processes or procedures relevant to the support needs of the office.
Problem Solving: Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.
Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date
05/16/2023
Closing Date
05/26/2023
Competency Level Statement
If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level.
Special Instructions to Applicants
Please attach a resume and cover letter and provide the names of three references on the application. No references will be contacted until candidates are notified.
Search Chair Name
Leland (Scott) Roblee
Search Chair Email
robleelh@appstate.edu
Disability Accommodation Information
Individuals with disabilities may request accommodations in the application process by contacting Maranda Maxey, Director & ADA/504 Coordinator, at 828-262-3056 or maxeymr@appstate.edu.
Applicant Pool Preference
External (Post on the Web)
Departmental Information
AA/EEO Statement
Appalachian State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.
Important Contacts:
Associate Vice Chancellor of Human Resources/Affirmative Action
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
(828) 262-3187
hr@appstate.edu
Office of Title IX Compliance
123 I.G. Greer Hall
Boone, NC 28608
(828) 262-2144
titleix@appstate.edu
ADA/504 Coordinator & EEO Officer
224 Joyce Lawrence Lane/Suite 112 Anne Belk Hall
Boone, NC 28608
(828) 262-3056
equalopportunity@appstate.edu
We at Appalachian State University are committed to diversity, equity, and inclusive excellence both locally and globally.
Important Contacts:
Associate Vice Chancellor of Human Resources/Affirmative Action
Office of Human Resources
330 University Hall Dr.
Boone, NC 28608
(828) 262-3187
hr@appstate.edu
Office of Title IX Compliance
123 I.G. Greer Hall
Boone, NC 28608
(828) 262-2144
titleix@appstate.edu
ADA/504 Coordinator & EEO Officer
224 Joyce Lawrence Lane/Suite 112 Anne Belk Hall
Boone, NC 28608
(828) 262-3056
equalopportunity@appstate.edu
We at Appalachian State University are committed to diversity, equity, and inclusive excellence both locally and globally.
Clery Act:
Clery Act Compliance
Division of Institutional Integrity
PO Box 32126
Boone, NC 28608
(828) 262-8111
clery@appstate.edu
https://police.appstate.edu/clery
Division of Institutional Integrity
PO Box 32126
Boone, NC 28608
(828) 262-8111
clery@appstate.edu
https://police.appstate.edu/clery
Diversity and Inclusion at Appalachian
We at Appalachian State University are committed to diversity, equity, and inclusive excellence both locally and globally.
We understand that the successful implementation of diversity, equity, and inclusive excellence is the responsibility of the entire university community, including alumni and official university governing bodies. A diverse campus community supports an influx of broad and distinct ideas that increase learning opportunities and strengthen the impact of our community as we work collectively to achieve a just experience for all.
We actively encourage, support, and promote a global mindset and an equitable environment where all will know that they belong and are safe to express their culture, identity, values, ideas, opinions, and creativity. We are committed to creating a culture of equity opportunity for all, one that has an expectation of fairness, justice, and equity-minded practice at all levels of the university community.
We understand that the successful implementation of diversity, equity, and inclusive excellence is the responsibility of the entire university community, including alumni and official university governing bodies. A diverse campus community supports an influx of broad and distinct ideas that increase learning opportunities and strengthen the impact of our community as we work collectively to achieve a just experience for all.
We actively encourage, support, and promote a global mindset and an equitable environment where all will know that they belong and are safe to express their culture, identity, values, ideas, opinions, and creativity. We are committed to creating a culture of equity opportunity for all, one that has an expectation of fairness, justice, and equity-minded practice at all levels of the university community.
Background Check Statement
Any offer of employment to a successful candidate will be conditioned upon the University’s receipt of a satisfactory criminal background report.
Eligibility for Employment
Proper documentation of identity and eligibility for employment will be required before the hiring process can be completed.
Quick Link
https://appstate.peopleadmin.com/postings/40148
Posting Number
201502251P
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