WORK DAYS/HOURS: Monday to Friday, 30 to 40 hours per week (is negotiable).

WORK MODE: The person in this position will work mostly remotely but has to be located in the Twin Cities area to be available to to meet in-person with Association staff as well as maintain the off-campus storage

The Administrative Specialist primarily is the first point of contact for membership related needs, registration systems, and will provide support for programs, events, and meetings. This position will require occasional travel on overnight trips to attend events and flexibility to conduct work on evenings and weekends. This position will be remote that is based in the Twin Cities area with the expectation to meet in-person with Association staff as well as maintenance of the off-campus storage.The Administrative Specialist will report directly to the Associate Director of Membership Engagement and Operations.

This is a 75% to 100%, 12-months continuing Labor Represented position (classification 1885, Exec Office and Administrative Specialist).

ESSENTIAL RESPONSIBILITIES AND DUTIES:

Office Operations (30%):

• Manage daily operations including administrative tasks, front desk, and customer service needs
• Oversee accounting functions within the AMS ncluding those necessary for auditing, budgeting, financial analysis, and reporting in accordance with generally accepted accounting principles, Board policies and procedures and other applicable guidelines
• Ensure data accuracy with NODA records and make recommendations to improve effecienty and effectiveness regarding NODA's technology needs
• Manage NODA storage and track inventory
• Track online store orders and mailing/shipping as needed

Education ad Events Support (30%):

• Manage current and historical records for all programs, events, and membership
• Oversee, manage, and implement NODA scholarships and awards and volunteer recognition programs
• Manage the NODA internship program including steps, training, timelines, evaluation and communication schedule
• Coordinate the webinar program schedule and implement the technology needs and training presenters

Member Services (30%):

• Daily management of Association databases and technology platforms
• Oversee membership registration and forms and maintain membership database
• Communicate and respond to members' needs and public inquiries
• Assess membership services providing recommendations for enhancements

Administrative Duties (10%):

• Maintain and update the Association governing documents to reflect changes as approved by the NODA Board of Directors
• Coordinate and prepare reports as requested for the Executive Director, Executive Committee and Board of Directors or other leadership and staff
• Assist with meeting set up as requested by the Executive Director
• Other duties as assigned

NODA is a nonprofit, membership Association comprised of professional administrators, students, faculty members as well as other higher education organizations. NODA has over 2,000 individual members in the U.S. and internationally, consisting of over 800 institutions (public, private, 4-year and 2-year), bringing different perspectives, knowledge, and experiences. NODA’s core purpose is to create an inclusive community of practice that enriches education, leadership, and professional development in the fields of college student orientation, transition, and retention. NODA staff are employees of the University of Minnesota, Twin Cities and the Association is governed by an elected board of directors.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Deadline for applications is March 22, 2023.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University’s Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.