Administrative Manager Job at The University of Chicago
Department
BSD MED - Pulmonary - Tasali Administrative Staff
About the Department
The Section of Pulmonary and Critical Care Medicine has been a model of exemplary patient care, research, and post-doctoral training for more than 20 years. The 30 faculty, clinical associates and research associates along with a staff of more than 72, have devoted themselves to the pursuit of excellence in each of these important activities.
Job Summary
The Administrative Manager is responsible for overseeing the day to day operations for the UChicago Sleep Center under the direction of Dr. Esra Tasali.
Responsibilities
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Manages the Center’s daily operational workflow serving as the point person for all center meetings, infrastructure, branding and communication for center director and staff.
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Represents the department on business affairs specific to Center operations.
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Follows up and guides processes on operational goals, milestones and strategic planning.
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Directs and maintains the AV needs and physical office space for the Center - managing any ordering of equipment, software, registrations/licenses, and repairs/upgrades to systems.
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Maintains the center and Director’s general communications; contact list, meeting availability and listserv.
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Assists in the management of the center’s website. Communicates with design team for development and regular updates.
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Coordinates centers rebranding; liaison with IT and communication groups, marketing, and social media communications.
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Manages all logistics for visiting speakers/guests. Including, travel and onsite scheduling, coordination with faculty and students and relevant follow up, budget management.
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Manages communications, including providing program/project schedule and event updates content for the Center's website.
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Leads the office initiatives in developing, managing and implementing Center procedures and policies for staff on-boarding/off-boarding, processes, technology management, supplies/equipment ordering, and center systems SOP.
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Supports Center hiring process; development of postings, scheduling interviews, following up with HR.
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Records meeting minutes by attending necessary meeting and recording key points and discussions; for meetings via zoom, record & post recording in BOX file for others to view.
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Reviews, assess and monitors follow-up action items.
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Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.
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Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. May manage a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
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Performs other related work as needed.
Minimum Qualifications
Education:
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Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
Work Experience:
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Certifications:
Certifications:
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Preferred Qualifications
Education:
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Bachelor's degree in health administration, business, accounting or related field.
Experience:
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Progressively responsible administrative experience.
Preferred Competencies
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Familiarity with general business practices.
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Commitment to providing a high level of service and working in a team environment.
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High degree of professionalism.
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Attention to detail.
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Ability to handle confidential information with utmost discretion.
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Excellent interpersonal, verbal, and written communication skills.
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Ability to handle multiple tasks simultaneously and under tight deadlines.
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Strong analytical and organizational skills.
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Familiarity with basic data organization and analysis.
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Some experience with quality improvement practices.
Application Documents
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Resume (required)
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Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the
University of Chicago Vaccination GoForward
.
The University of Chicago is an
Affirmative Action/
Equal Opportunity/Disabled/Veterans Employer
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu
. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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