Job Description

The Administrative Assistant will perform a variety of specialized departmental clerical duties within the assigned department.

Position Information

Position Code: PR3013

DBM Grade: B21

Current County Employees will follow the County Promotion/Demotion Policy.

Responsibilities

• Types lists, writs, and other documents required by the department
• Assists attorneys and customers at the counter
• Answers telephone and takes messages or transfers calls to proper individuals
• Compiles trial lists from information provided by attorneys
• Prepares and processes required department documents, forms, and reports as required
• Assists in selecting jurors and processing Judge's Orders for civil court
• Opens and processes mail
• Dockets and/or expunges cases when required by department
• Receives and processes UCC filings and secured transactions
• Prepares and processes appeals to higher courts, exemplified records, etc.
• Reviews, signs, and seals subpoenas
• Completes passport applications and mails to passport office
• Maintains accurate files or other confidential department documents as requested and as necessary
• Prepares billings or other documents and reports as required within department
• Finalizes divorce documents before sending to Court Administrator’s office for Judge to sign
• Assists with the Jen and Dave Hotline Arbitrators
• Attends meetings and/or training sessions as required
• Assists staff with clerical duties in absence of other clerical staff members or as needed
• Accesses and maintains records in storage
• Performs other job related duties as required

Qualifications

• High school diploma or equivalent, operating knowledge of Microsoft Office (Word, Excel, and Access), and strong customer service skills
• 2-3 years of working experience in an office environment, county government, or court system; or any acceptable combination of equivalent training and/or experience

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance (currently with options for no out of paycheck costs)
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance (currently with options for no out of paycheck costs)
• United Concordia Dental Insurance (currently with options for no out of paycheck costs)

Retirement Benefits:

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Tuition Reimbursement
  • 75% of tuition & book costs reimbursed up to $1,200 per semester for pre-approved courses earning a grade C or better (after 6 months of Full-Time Employment)
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance