Administrative Assistant III Job at University of Wisconsin- River Falls
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications.
Applicants will be required to provide:
- Résumé;
- Cover letter addressing how your education and experience relate to the responsibilities and knowledge, skills, and abilities as outlined in the job posting;
- Names, addresses, telephone numbers, and e-mail addresses of three professional references who can specifically comment on your professional & relevant work experience.
A criminal background check will be completed on final candidates. It will also require you and your most recent employer to answer questions regarding sexual violence and sexual harassment. The selected candidate must hold a valid driver’s license to obtain Wisconsin certification to drive University vehicles. The minimum pay rate for this position is $17.50 per hour. A six-month probationary period is required.
Inquiries should be addressed to Karl Fleury at karl.fleury@uwrf.edu.
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3221.
Posting Details
Position Information
UW - System Position Title
Administrative Assistant III
Business Title
Major Department Code
Police Department/Parking (J714400)
Appointment Type
University Staff-Permanent
FLSA Status
Non Exempt
FTE (Percentage of Appointment)
100
Typical Working Schedule
Monday through Friday, 7:45 a.m. – 4:30 p.m., annually
Position Summary
Position provides customer service to faculty, staff, students and visitors regarding police and parking services on the UWRF campus and to provide administrative support to UWRF police and parking programs. Responsibilities for this position include radio dispatching; assisting customers via telephone and walk-in; processing parking payments; processing parking permits; reconciling cash drawers; maintaining the program’s website; assisting student workers; evaluating correspondence and bringing vital information to the Chief’s attention.
Responsibilities
- Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
o Assists walk-in customers and responds to incoming department emails
o Refers visitors and inquiries to appropriate sources - Prepares and audits complex records, edits documents, and reviews work done by others
o Assists with overseeing and verifying expenditures on budgets - Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
o Assists with composing and distributing delinquent parking ticket notices - Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Serves as cashier for the department processing citations, permits and refunds, and reconciling cash drawers and credit card charges
- Performs parking enforcement duties, coordinates towing, processes parking permits and assists in coordinating special event parking needs
- Oversees student employees including completing new hire paperwork, ensuring correct time entry, and training
Knowledge Skills and Abilities
- Intermediate/advanced skills using Microsoft Office Suite (Word, Access, Excel, Outlook).
- Excellent communication and interpersonal skills. Must have the ability to meet and deal effectively with people and maintain an effective working relationship with faculty, staff, students, university officials and the community.
- Ability to exercise a significant degree of independence for decision-making and work independently
- Manage and keep sensitive information confidential.
- Accuracy, attention to detail, follow-through, and reliability are extremely important in this position.
- Strong organizational skills and the ability to prioritize multiple tasks.
- Ability to exercise good professional judgment and utilize problem-solving skills.
- Knowledge of current rules and regulations regarding University Parking Program preferred.
- Knowledge of UW policies and procedures related to procurement, payroll (faculty and student), travel reimbursements, etc. preferred.
- Valid driver’s license with an excellent driver’s record that permits Wisconsin certification to drive University vehicles.
Posting Detail Information
Posting Number
USH00271
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Open Date
03/03/2023
Closing Date
03/22/2023
Applicant Review Date
Open Until Filled
No
Special Instructions to Applicants
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications.
Applicants will be required to provide:
- Résumé;
- Cover letter addressing how your education and experience relate to the responsibilities and knowledge, skills, and abilities as outlined in the job posting;
- Names, addresses, telephone numbers, and e-mail addresses of three professional references who can specifically comment on your professional & relevant work experience.
A criminal background check will be completed on final candidates. It will also require you and your most recent employer to answer questions regarding sexual violence and sexual harassment. The selected candidate must hold a valid driver’s license to obtain Wisconsin certification to drive University vehicles. The minimum pay rate for this position is $17.50 per hour. A six-month probationary period is required.
Inquiries should be addressed to Karl Fleury at karl.fleury@uwrf.edu.
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3221.
Legal Notices
EEO/AA Statement
UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
Confidentiality of Applicant Materials
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at
titleix@uwrf.edu
; the Department of Education’s Office for Civil Rights; or both. For more information, please see
uwrf.edu/titleIX.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at or call University Police at 715-425-3133 for a paper copy.
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UW System Administrative Policy 1275.
Other Notices
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