Job Description

Front Line Consulting focuses on providing Change Management and Professional Employer Services. We are a Veteran owned and Veteran managed company committed to improving the holistic performance of the organizations that seek our services. We combine traditional Project Management and Agile principles with the knowledge and insights gained from decades of military experience. We always give preferential selection to Veteran candidates, but always hire the most qualified for the job!

We are currently looking for an Administrative Assistant (Construction) to work on multiple renovation projects with a large state agency. The position will be primarily located in Albany, NY.

Position Scope

This position will include various duties in the assistance of Contract Managers including Serving as the administrator in charge of various projects run out of a Regional Field Office including: Review Construction Disputes and Delay Claims and Assist in resolving issues through proactive monitoring and timely settlement.

Daily Task

Process, document, and track RFI submittals

Accounts Payable/Accounts Receivable

Assist in the management of assigned construction projects as directed

Perform contract document review and basic scheduling requirements

Perform payment review and preparation

Act as the liaison between the project site, office management, and general contractors.

Provide aid to project superintendents and/or project foremen

Conduct administrative work as needed in an office setting, including but not limited to: meeting preparation and assistance, customer coordination, contractor coordination, tracking and documenting construction documents, inventory assistance

Required Qualifications

+1 year experience in construction building/rehabilitation projects

+3 years managing professional office spaces

Efficient skills utilizing Windows / Outlook / Word / Excel

Ability to communicate clearly and concisely; both verbally and in writing

Proficient with web-based submittal collaboration systems

Preferred Qualifications

Public agency experience

Experience scheduling software (i.e. Oracle Primavera)

College Degree

Job Type: Full-time

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Construction Office: 1 year (Preferred)
• Office: 3 years (Preferred)
• Microsoft Office/Excel: 2 years (Preferred)
• Accounts Payable/Receivable: 1 year (Preferred)

Work Location: In person

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