EXAMPLES OF ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• 
  Composes, edits, and prepares correspondence, ordinances, minutes, reports and other documents
• Maintains departmental records and files, which includes scanning documents and conducting records retention activities
• Monitors and processes purchasing requisitions and p-cards, reconciles invoices and provides to appropriate city department for additional further processing
• Operates a computer, photocopier, printer, calculator, facsimile machine, or other office equipment
• Performs customer service activities, which includes responding to in-person or telephone inquiries, greeting the public, providing information on departmental services and functions, and directing callers to appropriate personnel
• Performs payroll functions, such as maintaining timekeeping information and processing and submitting information to finance department
• Prepares monthly operations and reconciliations reports, reimbursement reports, and other reports as needed
• Requisitions supplies and equipment; assists in the preparation of budget and payroll, reviews operating reports for accuracy and performance to policies and standards, and updates
• May provide support in the coordinating and scheduling of departmental meetings calendars
• May provide general guidance, training, and support assistance to lower level associates
• May provide customer service and act as back-up support for other City positions
• Performs other duties as assigned

• Maintains, schedules, and coordinates multiple calendars in Microsoft Outlook
• Organizes, schedules, and informs City officials and staff of conferences and meetings
• Provides high level of customer service to the community and staff in addressing inquiries and concerns
• Provides support for high level projects and events, such as Legislative affairs, Citizen’s Academy, and annual Butterfly Festival.
• Prepares and processes travel-related activities
• Processes P-Card transactions and purchasing requisitions
• Monitors accurate information on City Website

• 
  Advanced knowledge of standard office practices, procedures, equipment;, business math; and administrative support techniques
• Advanced knowledge of the English language including the meaning and spelling of words, rules of composition, and grammar
• Advanced knowledge of Microsoft Office products (Word, Outlook, and Excel) or similar computer software
• Knowledge of department and City rules, regulations, policies and procedures.
• Skill in resolving complex problems and independent decision making
• Ability to organize and prioritize work, as well as to balance business needs, employee needs, and business risk
• Ability to quickly and independently learn new software
• Ability to multi-task while working with tight deadlines and shifting priorities
• Ability to maintain a high level of confidentiality
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
• Ability to regularly attend work and arrive punctually for designated work schedule

PHYSICAL REQUIREMENTS:

Depending on the functional area of the assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of lightweight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

ENVIRONMENTAL REQUIREMENTS:

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

SENSORY REQUIREMENTS:

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.

Eligibility List Criteria: An eligibility list shall be valid for six months (may be extended up to two years at the City's discretion), or until the list is abolished, whichever comes first. The list is formed based on applicants who meet the minimum qualifications. Applicants on the eligibility list will be given consideration for each vacancy. Veterans' Preference shall be awarded, pursuant to Florida Statutes.

APPLICANTS SELECTED FOR HIRE MUST SUCCESSFULLY PASS PHYSICAL, DRUG TESTING, AND BACKGROUND CHECK.

NOTE TO APPLICANTS WITH DISABILITIES: Applicants with disabilities who will need special accommodations for testing must advise Human Resources not later than one (1) week prior to scheduled testing, so that appropriate arrangements can be made.