JOB DESCRIPTION
WHO WE ARE

Michael Baker International is a global leader in Engineering, Architecture and Consulting professionals dedicated to developing and implementing innovative solutions to the world’s infrastructure and environmental challenges. Supported by more than 3,500 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction and program management. Our clients include U.S. federal, state and municipal governments, foreign allied governments, and a wide range of commercial clients. Michael Baker is committed to delivering a standard of excellence that fosters a culture of innovation, collaboration and technological advancement to help solve our clients' complex challenges.

DESCRIPTION

Michael Baker is actively seeking an Administrative Assistant to join our Norcross office. Under limited supervision, provides general administrative support to the Office Executive, Department and/or group of engineering professionals.

• Must possess excellent communication skills, a professional appearance and greet visitors and callers in a tactful and professional manner
• Knowledge of Microsoft 365 products including Microsoft Word Microsoft Excel, Outlook, Teams, and PowerPoint to support office staff
• Assist in preparation of meeting minutes, sub-consultant agreements, project deliverables and similar documents
• Reviews and processes vendor invoices before sending to AP/AR
• Overall support of the Norcross office staff on a variety of administrative and clerical tasks
• Coordinate travel arrangements as needed
• Under limited supervision, operates multi-line VOiP telephone system to route incoming calls to the appropriate party; greets and directs visitors in a friendly and helpful manner
• Answers questions about organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Maintains office in a tidy and orderly manner
• Receives and signs for deliveries and courier packages and routes to appropriate staff. Distribute incoming mail and handle outgoing mail and packages
• Order, receive, and maintain office supplies
• Coordinate and schedule periodic meetings via Teams for the use of the video conferencing system
• Assist as necessary with editing, printing and assembly of reports, projects or marketing/proposal submittals
• Preparation of expense reports as needed
• Assist with upkeep of company vehicles and mileage data entry
• Other duties as assigned

PROFESSIONAL REQUIREMENTS

• High School diploma and 5+ years of related work experience. Bachelor’s degree and engineering experience is a plus.
• Excellent communication skills; Experience in general office support to include organization, filing, maintenance of document library, etc.
• Strong multi-tasking skills with attention to detail
• Professional maturity and dependability
• Excellent English language skills, written and verbal

COMPENSATION
The salary range for this position is $38,417- $74,694. This will be dependent on the experience and expertise of the incoming candidate.

BENEFITS
We offer a comprehensive benefits package including:

• Medical, dental, vision insurance
• 401k Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life, AD&D, short-term, and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits

ABOUT US
Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. As a covered federal contractor, Michael Baker International is required to comply with Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, and its implementing guidelines. If the federal vaccine mandate is found to be valid and enforceable, this will include ensuring that all covered employees are fully vaccinated for COVID-19, except in limited circumstances where there is a legal entitlement to an accommodate. In addition, you may be subject to current or future state or local COVID-19 vaccine mandates that could become a condition of your employment based upon your work location or involvement on a project. Accordingly, Michael Baker encourages you to provide satisfactory proof that you are "fully vaccinated" for COVID-19 so as to ensure compliance with any potential applicable federal, state, or local laws. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.