Classification

Non-Exempt

Reports to

Directory of Finance

Date

March 2023

Summary/Objective

The Administrative person (AP and AR) is responsible for various administrative functions of the Company. A key emphasis of the role will be assisting with accounts receivable and accounts payable. The role will also be responsible for key tasks such as preparing reports, handling information requests and performing clerical functions such as preparing correspondence, coordinating travel arrangements and other essential duties as defined.

Essential Functions

· Assist with the processing of accounts payable

· Assist with customer invoicing and cash application

· Act as the point of contact among executives, employees, customers and other external partners

· Compile data and prepare daily reports for Executive team

· Act as an office manager

· Format information for internal and external communication memos, emails, presentations and reports.

· Screen and direct phone calls and distribute correspondence

· Direct point of contact for customer service phone calls, emails, etc.

· First level of contact for customer complaints, expected to resolve minor issues or filter the complaint to the appropriate person

· Prepare internal and external corporate documents for team members and industry partners

· Schedule meetings and appointments and manage travel itineraries for the CEO and Executive team

· Maintain an organized filing system of paper and electronic documents

· Uphold a strict level of confidentiality

· Develop and sustain a level of professionalism among staff and clientele

· Any tasks or projects as assigned

Competencies/Skills/Abilities

· Minimum of 2+ years of experience with accounts payable and/or accounts receivable

· Microsoft Office skills, with an ability to become familiar with firm-specific programs and software

· Proficiency in collaboration and delegation of duties

· Exceptional interpersonal skills

· Friendly and professional demeanor

· Ability to multi-task and work within specified timeframes

· Ability to work in a fast paced, self-directed environment

· Previous work experience in the construction, distribution or building materials industry a plus

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a corporate environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to speak or hear. The employee frequently is required to sit for extended periods of time, stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35-40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position, and days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Additional Eligibility Qualifications

Employee must hold a valid work authorization
EEO Statement

At Cancos Tile & Stone all phases of employment will be administered so as to further the principle of Equal Employment Opportunity.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Physical setting:

• Office

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Farmingville, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• AP/ AR: 2 years (Preferred)

Work Location: One location

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