Accounting Assistant Job at Harvard University
Job Summary
Working as part of the Financial Office team and with constituents from many departments at Harvard Business School (HBS), the Accounting Assistant is responsible for several aspects of HBS’ financial management, including accounts payable, travel reimbursements, compliance and administration.
Position Description
- Processing invoices, expense reimbursements, fellowship and award payments
- Portal management for new suppliers
- Audit and reconciliation of credit card accounts
- Deposits of cash receipts
- Preparation of accounting journal entries
- Website maintenance and editing
- Customer Service
- Managing the CFO’s and senior leadership calendars Support and coordination for office administration
- Contract administration
- Provide backup to other Financial Office roles – Accounts Payable, Expense Reimbursements and Payroll
- Auditing, digitization and special projects as assigned
- Responsible for other duties as assigned
Basic Qualifications
- HS Diploma, GED or equivalent is required
- Accounting or business training beyond high school is required
- 3 or more years of related experience is required
- Education beyond high school may count toward experience
Additional Qualifications and Skills
- This position requires a team player who enjoys and excels at providing high quality customer service
- Strong communication (both oral and written) and interpersonal skills are essential
- Candidates must have an excellent attention to detail, a problem-solving attitude, and strong organizational skills
- Proven proficiency or ability to become proficient with a variety of systems and software packages including Excel, Word, PowerPoint, Oracle Financial, SharePoint, and other web-based applications.
- Prior accounts payable processing experience
- Ability to effectively juggle multiple priorities
- Must be able to work well as part of a team while also being able to work independently and take initiative
Additional Information
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA based campus 2-4 days per week. Specific days and schedule will be determined between you and your manager.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.
Job Function
Finance
Department Office Location
USA - MA - Boston
Job Code
400103 Accounting Assistant V
Department
Finance
Sub-Unit
-
Time Status
Full-time
Salary Grade
053
Union
55 - Hvd Union Cler & Tech Workers
Pre-Employment Screening
Credit, Criminal, Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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