The Academic Advising Specialist in the Academic Advising and Support Center (AASC) will provide academic advising and support to Loyola’s undergraduate student population, advisors, and faculty. This position will offer accurate and sound advice to undergraduate students regarding course scheduling, degree progression, majors/minors, transfer courses, and University policy and procedures.

Specific duties include:

Academic Advising
Provide timely and accurate information to undergraduate students regarding Loyola’s core curriculum, class registration, drop/add, course withdrawals, major/minor selection, degree progression, timeline to graduation, and academic policies and procedures. Refer students to additional resources (i.e. the Study, Counseling Center and the Career Center) as necessary.

Graduation Clearance
Track and monitor a portion of the senior class from the summer prior to senior year through Commencement. Inform seniors about missing degree requirements in a timely manner and provide consistent follow up to ensure that students take appropriate action leading to timely graduation.

Summer/Winter Away Transfer Course Approvals
Under the supervision of the Assistant Director, review transfer course requests from Loyola undergraduates looking to take courses away from Loyola in the summer and/or winter semesters. Work closely with department chairs, as needed, to equate transfer courses to Loyola courses and send timely notifications to students.

Data Entry and Reporting
Utilize Ellucian Colleague to manually register undergraduate students for courses that require special permissions or approvals and to look up relevant information related to academics. Run reports through Business Objects and analyze data and trends related to undergraduate academics.

Orientation/Presentations
Serve as an expert advisor during new student orientation each summer. Ensure that incoming students understand the elements of the core curriculum and assist students and faculty advisors with questions related to course registration.

Bachelor’s Degree
1-3 years of relevant work experience
Strong attention to detail and ability to multi-task
Ability to explain University policies and procedures and covey information to students and faculty with tact and sensitivity
Familiarity with Microsoft Office and strong computer skills
Ability to work with others from diverse backgrounds
Excellent written, oral, and interpersonal communication skills

Master’s Degree
Familiarity with an ERP such as Colleague or Workday
Familiarity with reporting programs such as Business Objects and Image Now
Direct experience in the field of higher education, particularly in academic advising

Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola’s beautiful, historic Evergreen campus is located in Baltimore, and its graduate centers are in Timonium and Columbia. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.

Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.

Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check.
Loyola University Maryland requires that all faculty, staff, and administrators receive COVID-19 vaccination, including the booster, unless exempted for medical or religious reasons in accordance with University policy.