ALL STATE OF OREGON JOB APPLICATIONS MUST BE SUBMITTED THROUGH WORKDAY:
https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Roseburg--Judicial--Douglas-County-Circuit-Court/Trial-Court-Administrator-3_REQ-127599

Interviews: Initial interviews will be scheduled two (2) weeks after the deadline.

Who we are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role directly affects the people in our community who come to the court to have their cases resolved. We need staff who want to have direct impact in their communities, value OJD's efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse, inclusive team and encourage applications from candidates of all backgrounds to apply. We consider relevant work and past lived experience and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The annual salary for this position is $124,247 - $192,748.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• We conduct a pay equity analysis for candidates based on their education and experience before every offer of employment.

Location Highlights

Douglas County is the scenic and recreational paradise known as the Land of Umpqua. This land of authentic outdoor adventures and experiences is bordered by picturesque rivers and lush valleys. Roseburg, Douglas County’s seat, is centrally located in the center of the county and is joined by surrounding communities, such as: Canyonville, Elkton, Myrtle Creek, Reedsport, Winston, just to name a few.

Position Highlights

The Douglas County Circuit Courtand the judges of the Sixteenth (16) Judicial District are looking for an experienced leader as their next Trial Court Administrator. The Trial Court Administrator reports to the Presiding Judge and has administrative authority for all aspects of personnel, revenue, information technology, capital asset management, and court operations.

In this role…

You are responsible for all non-judicial court-related services mandated by Oregon Revised Statutes, Oregon Judicial Department's rules and policies, and the Douglas County Circuit Court's Supplementary Local Rules. You manage all operational and support programs of the court. You will plan, develop, and implement short- and long-range policies, programs, and organizational changes. You will function as the court’s liaison to both our community and statewide partners to advocate for programs, projects, and legislative actions.

You will also ensure court staff have the training they need, the resources to do their work, and a positive working environment in which teamwork and cooperation encourage them to be their best professional selves.

Most importantly, you will be part of OJD’s mission: as a separate and independent branch of government, to provide fair and accessible justice services that protect the rights of individuals, preserve community welfare, and inspire public confidence.

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Ideal Candidate Highlights

The judges of the Sixteenth Judicial District want your competence and reliability to manage staff, budget, court facilities, and any special projects that arise during your management of the court. We want someone with experience in a full range of personnel and supervision issues who has applied best practices to both personnel and budget management in a similarly-sized organization. The court needs someone with exceptional management and supervision skills and one who supports staff on the job. We need a leader who considers all aspects of an issue and who makes reasonable and informed decisions—someone who has experience building relationships among staff, stakeholders, community partners, or other persons influential to the performance of an organization.

Knowledge of court processes, governmental budgeting, and other legal research and analysis is helpful because we are subject to legislative changes every year that often need implementation. These changes may involve our business processes and procedures, policies, or rules at a local level or at a statewide level.

The Trial Court Administrator must be able to effectively communicate verbally and in writing. We also expect the Trial Court Administrator to make difficult decisions that are best for the organization as a whole, someone who considers the bigger picture when making those decisions.

Application Process

• Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
• REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
• REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for Cover Letter and Work History/Resume

Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
• In the body of your cover letter, you MUST address the following:Your management experience and level of leadership in the organizations where you gained your experience.

Your supervisory experience relating to recruitment; hiring, or recommending hiring; training, onboarding, and mentoring staff; assigning and reviewing work; evaluating performance; investigating and responding to staff concerns and grievances; and implementing disciplinary actions, including terminations.
Your experience planning, preparing, developing, and controlling a budget.
Your experience fostering cooperative work relationships among staff and management as well as interacting with representatives or stakeholders from external organizations.
Your knowledge and experience with court operations and both the administrative and judicial functions of a court.

• Address the cover letter to the “TCA Hiring Committee.”

Work History/Resume

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified applicant must have a bachelor’s degree in public or business administration, management, social services, human resources, criminal justice, or a related field.

AND

Four (4) years of professional work in business, public, court administration, or a related field, of which two (2) must have been in a court administration leadership role.

OR

Any combination of education and experience equivalent to eight (8) years of experience that typically supports the knowledge, skills, and abilities for this position.

NOTE: A juris doctorate degree from an accredited law school, or an advanced degree in court administration, management, business or public administration, or a closely related field may substitute for up to two (2) years of the required work experience.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience, within the last 8 years, managing an organization of similar complexity.
• Experience supervising employees, including assigning and reviewing work, prioritizing workload, tracking and measuring performance, and managing employee performance.
• Skill planning, preparing, developing, and controlling a budget.
• Experience developing and maintaining professional relationships with the public, the media, and a variety of stakeholders.
• Proficiency developing and implementing policies, goals, objectives, and priorities in conjunction with others (i.e., judges, management team, etc.).

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday. It is not eligible for overtime compensation.
• Periodic work occurs due to workload volume and meeting schedules at both the lunch hour and after-hours.
• Occasional overnight travel is required, including regular attendance at meetings throughout Oregon. Travel in inclement weather may be required.
• You must have a valid driver license and acceptable driving record or be able to provide an acceptable alternative means of transportation.
• The following office equipment may be used: phones (e.g. voice over IP, smart, or satellite) personal computer, scanner, calculator, copier, and fax machine.
• The high-volume, fast-paced court and the operational environment works under statutory, policy, and other required timelines that requires numerous quick decisions. Timely responses may require short turnaround time and the issues are often multiple and complex.
• Frequent contact with people from diverse backgrounds, with different levels of experience and knowledge, and who may be angry, confused, or experiencing trauma.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 formconfirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web pagefor additional details, information, and resources.

Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here.

Employee Benefits
Click hereto access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-986-5930.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Job Type: Full-time

Pay: $10,354.00 - $16,062.00 per month

Schedule:

• Evening shift
• Monday to Friday
• Overtime
• Weekend availability

Education:

• Bachelor's (Preferred)

Work Location: In person

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