Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position, you must reside in California and all work must be performed in the state of California.

Prerequisites

Must be a college student attending classes during the regular term (fall, spring, and winter, if applicable) at an accredited college or university.

To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf



Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.

Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

A dministrative/Office Management, Business Administration/Management, Communication, English, Healthcare Administration, Office Administration, Project Management, Public Administration, Public Policy, Social Studies (General)

Work Schedule

Flexible. Days and Hours may vary between 8:00am - 5:00pm, Monday - Friday. Final work schedule will be determined in collaboration with selected candidate and supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Minimum Qualifications

• Knowledge of Microsoft Office Suite.
• Knowledge of modern office methods and procedures.
• Knowledge of basic office technology software and systems.
• Organizational skills, and problem-solving skills.
• Excellent analytical skills.
• Excellent written and verbal communication skills, ability to communicate effectively.
• Excellent attendance.
• Ability to perform tasks requiring attention to detail.
• Ability to prioritize assignments to ensure they are completed in a timely manner.
• Ability and willingness to learn new tasks and show initiative.
• Excellent customer service and interpersonal skills.
• Experience working in a collaborative environment as part of a team and accepting direction from one or more technical lead staff.
  

Preferred Qualifications

• Interest in administrative and clerical support services
• Interest in legal assistance and support services
  

Duties and Responsibilities

• Perform general clerical and technical support duties.
• Organize and maintain Office of Legal Services (OLS) files and records.
• Utilize personal computer and software applications to create and format a variety of documents.
• Ensure efficient file management utilizing hard copy and electronic document tracking logs, directories, files, and folders.
• Compose, edit, proofread, and type drafts of memoranda and correspondence.
• Utilize strong formatting and proofreading expertise to ensure use of correct grammar, spelling, and punctuation.
• Perform other tasks as needed to ensure efficient office operation such as making copies, delivering documents, and coordinating office support services.
• Perform, and assist with, a variety of business services functions in accordance with department policies, statutes, regulations, and internal procedures.
• Assist with processing and distributing mail for the division.
• Other duties as assigned.
  

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment with in-office and telework.

Due to COVID-19, the student will be required to work according to the current UEI remote workplace policy and sign a UEI telework agreement.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

In addition to your application, please upload the following documents:

Please include:

• Resume
• Cover Letter
• Unofficial transcript
• Schedule of availability

Apply by: February 19, 2023. Please note, candidates may be interviewed before the deadline, so apply early.