Publicis Media harnesses the power of modern media through global agency brands CJ, Performics, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40], Publicis Media’s digital-first, data-driven global practices deliver client value and drive growth in a platform-powered world. It is present in more than sixty countries with over 23,000 employees worldwide.

The HR Associate will be accountable for timely and accurate processing of all employee record updates and act as first point of contact for general employee inquiries. The HR Associate will partner closely and be a key liaison to employees with respect to all benefit and payroll issues. In addition, the HR Associate will report directly to the Talent Manager and provide administrative and project management support to the Talent VP, Talent Acquisition, and the Chief Talent Officer as needed. Lastly this position will ensure back-up support to help our newly hired employees. The HR Associate will partner closely with PeopleData, Benefits, Payroll, Finance, Office Managers, and Talent Acquisition.

Responsibilities:

Provide Accurate and Timely Data Management of all Employee Records:

• Create and process transfers, separations, promotions, hires, etc. on a timely basis
• Enter information accurately into HRIS and work with payroll to ensure all information is received on time
• Obtain signatures/approvals from finance and send all paperwork to payroll
• Process tuition reimbursement and officer reimbursements
• Audit HRIS transactions that are entered by payroll to ensure accuracy and proactively resolve any data errors

Create and Maintain Tracking Processes/ Audits and Provide General and Custom HRIS Reports:

• Run reports out of HRIS and proactively providing to appropriate internal teams (ie, Finance, HR, etc).
• Track lateral transfers, severance agreements, intra-company mobility, letters of agreement, etc.
• Send out separation information and transfer emails to employees
• Complete audits and manage processes including but not limited to:
  • Letters of agreement; separation agreements; supervisor data; distribution lists; and transfer data; Remote Work Authorizations, Reasonable Accommodations, Flex Work Arrangements

Manage Onboarding process and conduct orientation:

• Partner with other members of the HR team to present new hire orientation sessions
• Collect and review for accuracy new hire paperwork/I9’saccuracy
• Proactively update orientation materials as needed and make recommendations for changes/improvements to orientation process and programs
• Serve as key contact for new hires for all onboarding inquiries

Maintain HR-related postings and access to company Intranet:

• Post documents and updates to company intranet
• Maintaining company discounts and tracking information for various company perks
• Add and remove employee access to the Brand

Manage administration around specific HR Policy/Forms:

• Manage maternity leave process in conjunction with benefits
• Collect paternity leave forms, matching gifts, honeymoon form, etc and send to correct contact
• Track employee accrued but unused time-off and benefit leave information for terminating employees

Additional Responsibilities:

• Act as the first point of contact for general requests for employees across all offices; answer questions and direct employees to correct resource, especially for new hires, terms, and those going on personnel/medical leaves.
• Provide verbal/letterhead employment verification
• Connect employees to benefits / payroll department for specific inquiries
• Coordinate logistics for officer nominations, anniversary program, and training sessions
• Provide project management and administrative support, coordination and planning efforts for on-site activities
• Serve as right-hand resource to senior leads on the HR team, as needed
• Conduct employee exit interviews

• Bachelor’s Degree preferred in a related field of study such as Human Resources, Leadership, Training and Development, etc.
• 2-3 years of relevant work experience, including internships in Human Resources or related areas
• Microsoft Word, PowerPoint, and Excel; Advanced Excel preferred
• Strong written and verbal communication skills; We move fast around here. Only through constant, open communications do we make sure we stay aligned.
• Works collaboratively - Builds partnerships and works collaboratively with others to meet shared objectives; relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; uses diplomacy and tact; can diffuse even high-tension situations comfortably; knows personal strengths, weaknesses, opportunities, and limits
• Demonstrate strong relationship building skills
• Demonstrate successful experience multi-tasking and prioritizing
• Superior detail orientation (accountable for accurate execution of projects and tasks) and organizational skills and act with sense of urgency
• Resourceful, able to work independently, and take initiative to anticipate and respond to employee/HR team needs
• Navigate organization to find right solution and know when to raise issues to manager(s) for guidance
• Customer service oriented and professional and positive representative for group and company

All your information will be kept confidential according to EEO guidelines.