Senior Administrative Assistant, The Stony Brook Foundation

• Maintains and coordinates the Foundation leaderships’ calendar and receives telephone calls and visitors on behalf of the Foundation. Composes, edits, and submits correspondence on behalf of the Foundation, as needed. Assist with Foundation customer service initiatives with the goal of creating and maintaining positive business relationships with external and internal customers. Proactively assist with creating a Customer First culture throughout Foundation which is reflected in both oral and written communications. Identify and respond to any perceived difficulty in customer relations, and when possible, quickly find a satisfactory solution for all involved as well as support important and critical internal and external relationships.
• Prepare requisitions, purchase orders, journal transfers, and work with various vendors and University Procurement. Work with Foundation staff members on projects and tasks. Essential for this role is the adeptness to work independently and as part of a team with a collaborative approach to problem solving. Responsible for the timely completion and/or delegation of special projects as assigned by Foundation leadership. Assist in directing and coordinating various project and program implementations across the Foundation. Work with consultants and Foundation staff to assist in moving projects/programs forward.
• Assist Foundation leadership with drafting resolutions, executive summaries, annotated agendas and other materials for each Board meeting and designated committee meetings, in consultation with the Executive Director, Counsel and personnel in other areas (budget, finance, fundraising etc.) Assist with preparing materials promptly after each meeting well-written drafts of minutes for all Board meetings and designated committee meetings. Assist with the storage of and access to minutes, resolutions and other governance documents, assuring they are accessible as needed for legal, regulatory and other purposes. Assist with scheduling of Board and committee meetings and other meetings or calls with current Board and Committee members.
• Train and supervise an administrative role. Assist with front desk coverage and tasks such as but not limited to ordering supplies and keeping the suite neat and organized. Oversee suite repairs, handling maintenance issues etc. Coordinate with direct reports to organize, direct, implement, and evaluate administrative functions needed by the Foundation suite.
• Assist Advancement HR team with onboarding all new employees for the Stony Brook Foundation.
• Other duties as assigned.
  

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

Resume/CV and cover letter should be included with the online application.

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