POSITION DESCRIPTION

POSITION TITLE: Health Secretary

REPORTS TO: Building Principal

TERMS OF EMPLOYMENT: 10 month employment with benefits

QUALIFICATIONS:

• High school diploma or its equivalent.
• Previous secretarial experience.
• Possess basic knowledge of medical terminology associated with school criteria.
• Typing and knowledge of Microsoft and Google Workspace including word processing, spreadsheets, and data collection.
• Nursing software experience preferred.
• Ability to function effectively with co-workers, administration, staff, students, parents, and other community members.
• Ability to work independently.
• Effective communication skills.
• Ability to work with precise medical details.
• Possess good organizational skills.
• Maintain CPR (cardiopulmonary resuscitation) with AED (Automated External Defibrillator) certification and maintain first aid skill.

JOB GOAL: Assist with the efficient operation of the health professional at each school.

ESSENTIAL JOB FUNCTIONS:

• Responsible for overseeing current health records for students.
• Ongoing immunization compliance to include Preschool students.
• Works in PowerSchool and health technology program.
• Design, creation and updates of health related forms, letters and documentation.
• Assists with filing pertinent nurse's records to include Preschool.
• Maintain good communications with staff in all school-related matters.
• Assists other office personnel when needed.
• Keep current health records for students, new students and maintain a database for health records.
• Order, distribute and provide medical supplies.
• Scheduling assistance as needed with clinic trainings, screenings, health programs and meetings.
• Aid as needed during vision, hearing, height, and weight screenings as directed by school nurse for students to include Preschool.
• Prepare and acquire updated materials on communicable diseases for teachers, parents, and students.
• Assist with kindergarten registration.
• Ability to administer first aid.
• Ability to be discreet with confidential information.
• Ability to work without close supervision.
• Demonstrate knowledge of state immunization requirements; maintain immunizations records, aid in immunization reporting as directed by school nurse.
• Interact appropriately with staff and parents.
• Provides health care to students as delegated by school nurse and/or building principal including diabetes, asthma, allergies, seizures, head lice check, emergency medication administration including epi-pen/Auvi-Q, Diastat/Midazolam and Glucagon/Baqsimi.
• Administer medicine to students as designated.
• Collaborate with staff, parents and school nurses on emergency action plans, individual health plans, IEP, and ETR planning as needed.