Sales Administrative Support / Project Manager
Princeton, NJ, US

Key Responsibilities:

• Ensure a smooth and strong communication across all departments by working closely with Sales, FDM’s technical, sampling, marketing, applications labs, perfumery and the client
• Leverage resources efficiently & effectively against targeted projects to increase success rates
• Field inquires and requests, implement procedures, improve communications and facilitate the flow of information to support new wins and global rollouts
• Follow the flow of briefs from start to finish so that all needs of the client and brief are met on time. This includes: receiving all briefs, either directly from customer or indirectly through commercial team. Discuss time-lines, participants, resource teams & pricing/potentials with Account Managers (ACM)
• Ensure that necessary safety and technical documentation, presentations and any other client documents meets the brief requirements and are submitted on time.
• Initiate stabilities, ensuring that the tests are conducted and reporting on time and read at correct intervals
• Drive/execute projects including initiating stability testing, ensuring that oils and samples are sent on time, entering submissions for briefs, entering Supply Chain notices into Atlas, and enter/maintain price files. Schedule and prepare visitor agenda and arrange client meetings
• Manage/Coordinate all Consumer Insight testing logistics, including Sensory and Predictive panels, lead kick off meetings with labs to plan sample production timelines, ordering oils, samples and ensuring samples are completed and delivered to the agencies on time.
• Work closely with account team on client meeting logistics, including managing the logistics in the laundry room for fabric washes, ordering samples as well as working with our satellite site Northcliff Cincinnati.

We value:

• Ability to multi-task, solve problems and work in a fast-paced environment
• Good communication, interpersonal skills and customer service
• Detail oriented with a high level of organizational skills, strong ability to work with data
• Excellent administrative and computer skills including MS Office suite and working with complex computer systems
• REQUIRED – Associate Degree required; Bachelor’s Degree preferred with a minimum of 2 years administrative experience

We offer:

• Entry to exciting and inspiring world of perfumes and taste.
• Culture that allows you to live your purpose, values creativity, and diversity.
• Opportunity to work for a company that cares about environment and sets and achieve ambitious sustainability objectives.
• Inclusive benefits package such as Hybrid Work model and generous parental leave
• Work in a global and intercultural environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. Firmenich is an Equal Opportunity Employer M/F/Disability/Veteran

We offer competitive pay, career growth opportunities, and outstanding benefits programs.

Job Type: Full-time

Pay: $35.00 - $45.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Plainsboro, NJ 08536: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Administrative support: 2 years (Required)

Work Location: One location

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