Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

The Global Information and Records Specialist will play a vital role in providing all aspects of Information Governance support within the Law Strategy & Operations Function. The role will ensure compliance with Information Governance best practices while supporting business functions around the globe. The position will be based in Lawrenceville, NJ, and reports to the Associate Director, Global Information and Records

The person in this role must be able to interact with the global Law Department team members, as well as external and internal partners at all levels, in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful, and efficient. This position requires a professional demeanor, sense of urgency, sense of humor, results-focus, and the ability to keep sensitive material and conversations strictly confidential. Expert level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

Responsibilities include:

• Participate in developing, implementing, and administering all facets of the BMS Global Information and Records program to meet legal, compliance and regulatory requirements.

• Manage the maintenance and support of the Records Management System, including implementing and testing new functionality, reconciliation, and quality review.

• Collaborate in developing processes for accessing/storing/managing electronic records, including assessing and suggesting potential technologies.

• Contribute on efforts to revise Records Management procedural documents, both Corporate-level and departmental

• Assist with maintaining the Information and Records SharePoint site.

• Participate, as appropriate, in acquisition, divestiture, licensing, and workplace change projects.

• Partner on developing training for all aspects of the Information and Records program.

• Interact with offsite storage and supply vendors to provide second-line support for issue mitigation and remediation.

• Communicate directly with internal and external colleagues to ensure compliance and alignment with Information and Records best practices.

• Support BMS global staff via the Records Management Helpdesk - training and assisting colleagues with all aspects of the archiving process.

• Perform a variety of complex project-oriented duties and responsibilities from the point of inception to completion.

• Work with BMS Records Managers to identify, consolidate and integrate data into the RMS system.

• Solicit feedback from internal users/customers to help drive a strong customer experience and proactively suggest solutions for process improvements and cost savings.

• Participate as a member of the Global Information and Records Center of Excellence

• Support the records disposal process by reviewing Records Disposal Forms and initiating the disposal process with suppliers.

• Perform other duties and Legal Operations projects as assigned.

• Manage preservation activities for physical records in Records Management System

Qualifications: The nature of work requires high factual/procedural accuracy and dependability in presenting information. Assignments require considerable judgment and initiative. Candidate must be capable of independent action, understand implications of work, and make recommendations for solutions and/or other improvements. The successful candidate will be exposed to sensitive and strictly confidential information which requires discretion, diplomacy, confidentiality, and tact. Candidates must also have:

• Working knowledge of Information Governance / Records Management fundamentals

• Demonstrated expertise using information retention schedules

• Strong verbal and written communication skills

• Excellent inter-personal skills

• Good organizational skills with a demonstrated ability to work in an accurate manner.

• Demonstrated ability to work efficiently and perform tasks simultaneously with minimum supervision in a fast-paced environment.

• Demonstrated proficiency with processes, procedures, workflows, and productivity tools, including software adaption and implementation.

• Ability to exercise sound judgment and determine priorities.

• Ability to demonstrate innovative thinking in finding solutions.

• Demonstrated experience in execution and accountability for project coordination.

• Willingness to understand and work with changing priorities and take on new projects.

• Detail oriented, results driven, and customer service focused.

• Pharmaceutical experience preferred.

• Travel to local BMS offices and possible international travel availability required.

• Knowledge of requirements for document maintenance and storage.

• Demonstrated experience in executing and overseeing records management projects.

• Excellent written, verbal, and interpersonal skills. Must be able to relate effectively to people at all levels of the organization.

• Demonstrated experience with electronic document management, storage and tracking systems.

Education:

• Bachelor’s degree plus 2 years of experience or AA degree with 4 years of experience or 8 to 10 years of experience in records management.

• Information Governance or Certified Records Manager IGP /CRM certification preferred.

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol
Physical presence at the BMS worksite or physical presence in the field is a necessary job function of this role, which the Company deems critical to collaboration, innovation, productivity, employee well-being and engagement, and it enhances the Company culture.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.