THE JOB DESCRIPTION | Executive Real Estate & Personal Assistant to full-time Real Estate Broker.

Essential/Primary Responsibilities:

• Daily real estate tasks pertaining to transactions and client database
• Keep database updated
• Send handwritten notes
• Make sure monthly email and mailer go out on time
• Make sure all paperwork for listing transactions is in company system and Buffini system
• Find FSBO leads weekly online and send contact info to LM once per week
• Purchase supplies and put together pop-by’s monthly
• Prepare listing documents and have ready for LM when needed
• Learn electronic signature system to send documents for electronic signatures
• Prepare flyers and marketing materials for listings and open houses
• Coordinate all vendors, appointments, inspections at properties as needed
• Meet all vendors at properties as needed
• Host Open Houses on weekends as needed

Secondary Responsibilities:

• Perform other duties as assigned
• Keep track of calendar – business and personal
• Personal house tasks and errands

Skills & Abilities:

• Strong interpersonal skills and the ability to build relationships with clients and colleagues
• Must have own laptop with Microsoft Office – including Word, Excel and PowerPoint
• Ability to work independently and with professional discretion
• Ability to learn new software such as Buffini & Co Referral Maker and Real Smart Agent computer systems as will be required to manage database system and company transaction system
• Excellent writing, editing, grammatical, organizational and research skills
• Ability to work with a broad range of people
• Excellent management, time management and problem-solving skills

Working Conditions/Data:

• Primary work will be reporting to Palm Desert office, with occasional remote locations in Palm Springs and La Quinta
• Occasional travel within the Coachella Valley and high desert may be required
• Laptop with MS Word, Excel and PowerPoint is a requirement for this position
• Must be available two weekends per month

EXPERIENCE & EDUCATION | High school diploma and a college degree are helpful but not required. Two years of experience in administrative tasks and the real estate field.

Active real estate license will increase pay opportunities - willing to assist in obtaining one if interested.

THE SCHEDULE | Schedules may vary due to the nature of the real estate business. Monday to Friday 8:30 AM to 5:30 PM

Plus two weekends a month.

THE COMPENSATION | $24 per hour. Paid leave - sick and vacation.

Job Type: Full-time

Pay: $24.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Evening shift
• Monday to Friday
• Weekend availability

Experience:

• Executive assistant: 3 years (Required)
• Personal assistant: 3 years (Required)

Work Location: In person

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