Purchasing Coordinator Job Description

OUR MISSION

Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture where all disciplines are interrelated allowing scholars the ability to think independently and critically. We purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment, and instill morals and values in order to produce tomorrow’s leaders today.

CORE VALUES

Core Values are the key to defining our culture. They drive our decisions and shape our behavior. Below are the Core Values for Leman Academy of Excellence:

CARE: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guests.

CIVILITY: Every scholar, family and employee is treated with respect and as a valued individual.

COMMUNITY: We strive to build a community where all stakeholders are motivated to be involved and feel connected and valued.

CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous, scholar-centered, classical education program including high expectations, values and virtues and providing scholars an environment of engaged learning.

QUALIFICATIONS/MINIMUM REQUIREMENTS:

• High School Diploma or GED

• Associates Degree or equivalent from a two-year college or technical school preferred

• 2 years of experience in a purchasing role

• Solid understanding of supply chain

• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs

• A high degree of accuracy, attention to detail, and confidentiality

• Excellent data entry skills

• Excellent analytical, problem-solving, and decision-making skills

• Effective verbal, listening, and written communication skills

• Effective organizational, stress, and time management skills

• Demonstrates a sense of urgency and ability to meet deadlines

• Ability to work independently or as a team member

• AZ IVP Fingerprint Clearance Card / Background and Criminal History Clearance.

• First Aid and CPR Certification.

SKILLS, FUNCTIONS & RESPONSIBILITIES:

• Match purchase orders to invoices and enter invoices into accounting software.

• Coordinate with vendors and assist to recover all overdue payments.

• Maintain purchasing files.

• Process purchase orders in a timely manner.

• Evaluate pricing.

• Request W9s for new vendors

• Initiating Purchase Requests (PRs)

• Fulfillment of pending Purchase Requests and converting to Purchase Orders (POs).

• Tracking PO’s and ensure timely delivery

• Update purchasing software with order details (dates, vendors, quantities, prices, discounts, taxes, and shipping and handling)

• Maintain updated records of quotes, purchase orders and packing lists

• Follow up with suppliers, as needed, to confirm or change orders

• Inspect deliveries to ensure all products arrive in good condition and complete

• Packaging, coordinating pickup, and shipping packages

• Assist Business Manager and accounting staff with various purchasing related inquiries.

• Other duties as assigned.

WORK HABITS AND ATTITUDES:

• Be a self-starter with an ownership attitude.

• Demonstrates a strong sense of drive to meet goals.

• Shows initiative and resourcefulness.

• Performs accurate work in a timely manner.

• Meets deadlines and sets priorities.

• Demonstrates flexibility, adaptability, and punctuality.

• Works well with minimum supervision.

• Is dependable and accepts responsibility.

• Shows sensitivity and tact in dealing with others.

• Accepts direction and constructive criticism.

• Cooperates with fellow workers and other departments.

• Follows school policies and safety rules.

• Demonstrates a professional appearance on a daily basis.

• Demonstrates a willingness to work as a team player.

• Embraces collaboration with other professionals.

• Excellent organization, time management and follow-up skills.

• Maintains a professional environment at all times.

  
  

• Essential functions, as defined under the American with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a complete listing of all functions and tasks performed.

Compensation: Leman Academy offers a very competitive benefits package and overall compensation will be commensurate with talent, experience and education.

Location: Tucson, AZ

Job Type: Part-time (Approximately 20-25 hours per week)

Pay: $16 - $18 hourly

Leman Academy of Excellence is an Equal Opportunity Employer.