Purchasing and Contracts Coordinator (7380U) 51433 Job at University of California Berkeley
Purchasing and Contracts Coordinator (7380U) 51433 About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
Research, Teaching, and Learning (RTL) supports the teaching and research needs of Berkeley faculty, students, and academic staff by offering expert consulting, providing vetted tools and essential services, and advocating for its broad constituency and mission-focused portfolio with campus policymakers and vendors. The combination of enterprise teaching and research technology groups within RTL improves coordination across functions; provides a richer, more seamless experience for end users; and creates opportunities for innovation.
Application Review Date
The First Review Date for this job is: 4/17/2023
Responsibilities
Involves structuring, and / or administrating contractual documents that establish business relationships with contractors, customers and / or partners. Collaborates with internal partners as well as legal staff to structure contracts. Professional contracting services are provided in compliance with all policies and procedures. Analyzes contracts to ensure compliance with all applicable laws, rules, regulations and policies. Advises management of contractual rights and obligations and provides interpretation of terms and conditions.
Functions as the primary point of contact for all RTL purchases requiring Supply Chain/BearBuy support:
Directly manages transactions including deposits and inter-campus financial journals.
Recommends changes to RTL practices and establishes procedures that maintain adherence to campus buying/purchasing policies and practices.
Prepares and executes complex buying requests ($10,000+) on behalf of the organization:
Evaluates all information and documentation in support of Supply Chain/BearBuy to complete buying and contracting needs for the organization.
Conducts audits of internal records and processes. Makes recommendations on maintaining and strengthening internal controls to protect University resources.
Counsels RTL leadership in the execution of agreements and alerts stakeholders to appropriate business and policy issues.
Participates in contractor selection process in accordance with relevant policies, rules and regulations, etc.
Conducts bidding cycle activities, including receiving quotes and reviewing quotations.
Partners with RTL leadership and managers requesting buying and contract support. Provides recommendations or seeks guidance with campus partners on the best process for each situation.
Investigates and mediates departmental and or contractor complaints, including coordination between multiple parties.
Supports, in conjunction with RTL and divisional team members, analyses for highly complex budgetary, financial and resource planning in regards to RTL contracts and agreements.
Provides support for lower valued (under $10,000) purchases as necessary including placing BearBuy or Blu Card orders.
Required Qualifications
Strong written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
Strong organizational, presentation and negotiation skills.
Strong listening and political acumen skills.
Skills include service orientation, ability to multi-task effectively in a varied, high volume environment; uses sound judgment and decision making, critical thinking, creative problem solving.
Education Level
Bachelor's degree in related area and / or equivalent experience / training.
Preferred Qualifications
Thorough knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
Thorough knowledge and understanding of UC and Berkeley purchasing policies and procedures.
Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $85,000 - $100,000.
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
Research, Teaching, and Learning (RTL) supports the teaching and research needs of Berkeley faculty, students, and academic staff by offering expert consulting, providing vetted tools and essential services, and advocating for its broad constituency and mission-focused portfolio with campus policymakers and vendors. The combination of enterprise teaching and research technology groups within RTL improves coordination across functions; provides a richer, more seamless experience for end users; and creates opportunities for innovation.
Application Review Date
The First Review Date for this job is: 4/17/2023
Responsibilities
Involves structuring, and / or administrating contractual documents that establish business relationships with contractors, customers and / or partners. Collaborates with internal partners as well as legal staff to structure contracts. Professional contracting services are provided in compliance with all policies and procedures. Analyzes contracts to ensure compliance with all applicable laws, rules, regulations and policies. Advises management of contractual rights and obligations and provides interpretation of terms and conditions.
Functions as the primary point of contact for all RTL purchases requiring Supply Chain/BearBuy support:
Directly manages transactions including deposits and inter-campus financial journals.
Recommends changes to RTL practices and establishes procedures that maintain adherence to campus buying/purchasing policies and practices.
Prepares and executes complex buying requests ($10,000+) on behalf of the organization:
Evaluates all information and documentation in support of Supply Chain/BearBuy to complete buying and contracting needs for the organization.
Conducts audits of internal records and processes. Makes recommendations on maintaining and strengthening internal controls to protect University resources.
Counsels RTL leadership in the execution of agreements and alerts stakeholders to appropriate business and policy issues.
Participates in contractor selection process in accordance with relevant policies, rules and regulations, etc.
Conducts bidding cycle activities, including receiving quotes and reviewing quotations.
Partners with RTL leadership and managers requesting buying and contract support. Provides recommendations or seeks guidance with campus partners on the best process for each situation.
Investigates and mediates departmental and or contractor complaints, including coordination between multiple parties.
Supports, in conjunction with RTL and divisional team members, analyses for highly complex budgetary, financial and resource planning in regards to RTL contracts and agreements.
Provides support for lower valued (under $10,000) purchases as necessary including placing BearBuy or Blu Card orders.
Required Qualifications
Strong written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
Strong organizational, presentation and negotiation skills.
Strong listening and political acumen skills.
Skills include service orientation, ability to multi-task effectively in a varied, high volume environment; uses sound judgment and decision making, critical thinking, creative problem solving.
Education Level
Bachelor's degree in related area and / or equivalent experience / training.
Preferred Qualifications
Thorough knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
Thorough knowledge and understanding of UC and Berkeley purchasing policies and procedures.
Strong knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $85,000 - $100,000.
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.