Office Support Specialist - FM Job at University of Illinois
Office Support Specialist - FM
Hiring Department: Facilities Management
Location: Chicago, IL USA
Requisition ID: 1014988
Posting Close Date: 3/10/2023
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Description:
The University of Illinois at Chicago, Facilities Management is seeking to fill an Office Support Specialist position. Employees in this position work under general supervision in support of an office or organization. They perform essential office support tasks that require knowledge of general office, university and departmental procedures. The ability to operate computer systems, comply with department data monitoring and operating office equipment are important components to their job.
Duties & Responsibilities
- Provide departmental phone and front desk coverage; greet all customers in a professional and courteous manner; act as liaison between Facilities Management staff and all departmental customers and visitors; route calls to the appropriate agent; function as a knowledge-based resource for departmental customers and visitors
- Assist key clerk with maintaining the ordering and distribution of keys to university departments, confirms authorization of requestors, compiles requests for locksmiths to process when necessary, helps maintain key authorization files and records
- Assist FM staff with facilitation of meetings, interviews and events and Facilities Customer Support staff with answering phones and work order processing using CMMS system
- Assist Mail Services with the receival, sorting and distribution of incoming mail/packages, and prepare outgoing mail
- Create, update, revise and dispose of departmental files, some of which may include confidential materials; Files materials/documents in established alphabetical, chronological and/or numerical filing systems
- Perform other related duties and participate in special projects as assigned
Qualifications:
Minimum Required Qualifications
- High school diploma or equivalent.
- Any one or combination totaling two (2) years (24 months from the categories below:
- College coursework in any curriculum, a measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- Associate’s Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
- Work experience performing office/clerical activities, including the use of computer systems.
- College coursework in any curriculum, a measured by the following conversion table or its proportional equivalent:
- One (1) year (12 months) of work experience comparable to the second level of this series.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification, and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
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