Office Associate, Psychology Job at Marquette University
Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
This part time role will serve as the coordinator and manager for a training grant LEADRS (Leaders for Engagement, Accessibility, Diversity, and Responsive Services) in autism spectrum disorder and intellectual and developmental disabilities. This person will oversee and manage the scheduling, registration, and facility coordination for multiple 25-hour training courses, aid in the development of a tele-behavioral health network across the state of Wisconsin, and aid faculty in efforts for multiple research projects throughout the grant period. This person will manage the coordination of grant activities across collaborators and aid in tracking grant deliverables.
- Provide administrative professional support, oversees and coordinates the day-to-day office functions.
- Answer telephones and provide information regarding a variety of programs. Route phone calls, direct visitors, provide forms and information.
- Serve as liaison between community providers, Faculty and trainees.
- Oversee purchasing for the grant.
- Prepare and process deposits, purchase orders, direct invoice vouchers and P-card purchases.
- Assist with the coordination of department events.
- Prepare reports, information sheets and maps, coordinate phone registrations and requests for more information.
- Supervise student employees and approve timesheets.
- Provide leadership to office staff.
- Maintain and schedule appointment calendars.
- Track budgets.
- Maintain departmental files.
- Maintain and update office procedure manual.
- Maintain vendor contact to ensure proper working order for all office machines.
- Assist with organizational forms for department and document revisions.
- Coordinates special projects as assigned.
- Coordinate travel arrangements for staff.
- Maintain grant-related records and data tracking systems
- Ensure the efficient and successful completion of multiple research projects across the team through the management and organization of collaborators, and students’ time, effort, and data.
- Work and maintain relationships with community service providers and collaborators both in person and electronically (phone, online surveys, etc.)
- Collect survey, interview data, and behavioral assessment data with participants, maintain databases and confidentiality of data. Score behavior on videos and perform analyses.
- Obtain and deliver participant incentives and maintain records for study purposes and university reports.
- Oversee training development and delivery in support of ongoing research
- Maintain proper records of all activities, following all current and future protocols as approved and reporting any anomalous or inconsistent behaviors immediately within the framework of regulatory oversight.
- Oversee and maintain proper inventory of research-related equipment and consumables
- Assist with manuscript and grant preparations and reports to funding agencies.
- Serve as the primary liaison with extramural collaborators
- Perform other duties and responsibilities as required, assigned, or requested.
High School education plus three years related experience required.
Must possess excellent customer service skills, flexibility, prioritization and organizational skills.
Ability to organize and maintain manual and electronic filing systems.
Intermediate knowledge of Microsoft Word, Excel, Outlook, Powerpoint and Access.
Ability to access created networked files, and ability to maintain confidentiality with student records.
Preferred Knowledge, Skills and Abilities
Must possess excellent customer service skills, flexibility, prioritization and organizational skills.
Ability to organize and maintain manual and electronic filing systems.
Intermediate knowledge of Microsoft Word, Excel, Outlook, Powerpoint and Access.
Ability to access created networked files, and ability to maintain confidentiality with student records.
BS or advanced degree in psychology, behavior analysis, counseling, or a related field
Experience working with diverse populations
Proven track record of effective technical training and oversight
Proficiency with Microsoft Excel
Demonstrated ability to manage and coordinate various projects with multiple short and long-term deliverables
Ability to prepare, comprehend, and comply with regulatory requirements, including HIPPA and FERPA
Strong record-keeping and organizational skills
Demonstrated attention to detail, professional attitude, and ability to maintain a strong work ethic
Experience with managing/supervising and training others
Experience working with children and families
Department Psychology Posting Date 01/12/2023 Closing Date Special Instructions to Applicants
All applications for this position must be received through Marquette University’s electronic recruiting system. Please attach a cover letter, resume as well as the names and contact information for two references.
EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
Required Documents
Optional Documents
- Cover Letter/Letter of Application
- Resume
- References
- Curriculum Vitae
Please Note :
blog.nvalabs.org is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, blog.nvalabs.org provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.