Morrison Foerster LLP, an Am Law 50 law firm with 18 offices worldwide, has an opening for a Legal Administrative Assistant within our Legal Secretaries Department in our Austin or Washington, D.C. office

The Opportunity

Under general supervision, provides a wide range of administrative, clerical, and document services to support the workflow and client service needs of attorneys and other timekeepers. Ensures client services and satisfaction are attained in all areas of position.

ESSENTIAL FUNCTIONS

Administrative Support Services

• Collaborates with legal secretarial staff and other teams to provide designated and “as needed” administrative services to assist in delivering exemplary service.
• Drafts letters and documents; collects and analyzes information; prepares requested documents
• Performs general word processing, including creating, editing and proofreading practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• Arranges conference calls.
• Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
• Makes conference room reservations. Coordinates meals, multimedia, and other services as requested.
• Coordinates travel arrangements through the Firm’s travel department as requested.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.
• Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
• Assists with creating and maintaining client/matter lists and communication lists.
• In conjunction with the Records Department, assists with organizing and maintaining physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Records Management to accurately store email messages and maintain and retrieve files.
• Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook and Salesforce.
• Assists with the organization and planning of events. Assists with collection of marketing materials.
• Proactively follows-up with secretaries for feedback on projects completed and requests for additional assignments.

Client Service, Confidentiality, and Safety

• Consistently promote and model the Firm's Client Service Principles in leadership, teamwork, work product, and personal interaction.
• Ensure compliance with the Firm's Information Handling Policy, including safeguarding confidential and personal information, and reporting any suspected breach appropriately and immediately.
• Adhere to the Firm's General Safety Practices and any unique safety practices for department and building.

Ideal Candidate

Education and Experience

• High School Diploma required; Bachelor's degree preferred.
• Minimum of 2-year administrative experience in a law firm. Legal secretary experience a plus.
• Experience working in a professional services environment preferred.

Teamwork and Applied Skills

• Strong attention to detail and organizational skills.
• Excellent teamwork skills and commitment to delivering results by assisting co-workers.
• Client service orientation and ability to communicate effectively with staff at all levels.
• Ability to multi-task, prioritize work, and meet deadlines.
• Ability to work under pressure and complete job assignments in an accurate and timely manner.
• Proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
• Typing speed of 45 wpm with high level of accuracy.
• Flexibility regarding work schedule and availability to work overtime required.
• Ability to work effectively in a team environment.

Who We Are

At Morrison Foerster, our culture is defined by our deeds. We’re passionate about what we do. We’re equally passionate about how we do it. We resist hierarchies and operate within a model of respect — for our colleagues, their ideas, and the differences that make us stronger. We encourage you to learn more about who we are, and what we do .

Should you find you’re ready to do the best work of your life, we encourage you to let us know!