Grant and Contract Analyst (Post-Award) Job at University of Alaska
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Job Number:523900
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Classification:Administrative Professional 1
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Grade:Grade 79
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Work type:Hybrid, On Campus, Remote, Remote within Alaska, Staff Full-time
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Administrative Unit:University of Alaska Fairbanks
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School/Business unit:UAF Vice Chancellor for Research
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Location:Fairbanks
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Categories: Business/Accounting/Finance, Research/Science/Grants
Position Summary:
The Grant and Contract Analyst/post (GCA) is a member of OGCA. We are hiring for two positions that provide high-level technical and administrative support for proposals, plus grant and contract agreement processes and pre/post-award administration. As such, the GCA in coordination with OGCA Executive Management is responsible for review of proposals and/or agreements for compliance with sponsor and institute terms and rules, assisting with review, negotiation and acceptance of resulting grant and contract awards, and ensuring responsible stewardship of grant and contract funds. The GCA in coordination with OGCA Executive Management coordinates on-going grant and contract management activities on behalf of UAF, working with investigators, department/unit administrators, and the sponsor during the life cycle of the award to ensure that reports are submitted, grant and contract terms honored, and close-out documents processed.Duties:
10In coordination with OGCA Executive Management advises investigators, staff, and sponsors regarding the range of OGCA mechanisms available to support projects, their appropriate applications, and the rights and obligations of each party under the various funding mechanisms (gifts, grants, cooperative agreements, contracts, subcontracts, sales & Service agreements, etc.). In coordination with OGCA Executive Management analyzes information and defines problems, needs, and objectives to identify the relevant issues or concerns, and formulates and selects alternative resolutions after evaluating all implications for implementation of a given solution. In coordination with OGCA Executive Management responds in a timely fashion to questions from faculty, staff, and funding agencies/sponsors, concerning proposals and/or awards, clearly communicating essential terms of the award. In coordination with OGCA Executive Management responds to questions related to the status of pending actions, interpreting policy, advising faculty of issues related to regulatory compliance, etc.Essential
20At the appropriate stage in the grant and contract proposal and award processes, confirms that all required approvals are obtained, e.g. commitment of space or other resources, human or animal submject use, use of institutional resources, and commitment of matching or cost sharing funds, etc. In coordination with OGCA/ Executive Management reviews request for spending prior to receipt of award documents, verifying the commitment of funding from the appropriate representative of the funding agency, assessing the risk to the University and providing approval as appropriate. In coordination with OGCA Executive Management review grant and contract post-award issues (e.g. re-budgeting between cost categories), determining the type of approval required (e.g. agency versus UAF OGCA), and taking appropriate action based on this determination to either approve the request or seek approval from the funding agency/sponsor. Other post-award responsibility will involve arduous appropriation of funds received from sponsors, along with approving a number of purchase requests on a continuous basis and in a timely manner. Shares responsibility with OGCA Executive Management, investigators, department personnel, and administrative departments to assure prompt closeout of awards. Works with the sponsor to resolve any outstanding issues such as final fiscal/scientific reports, equipment inventories, reporting of inventions, etc.Essential
5Back-up work of other grants and contracts staff, lead or contribute to special projects, and perform related duties as required.Essential
5Maintains working knowledge of industry sponsored research agreements and federal, state and non-profit policies related to grant and contract administration.Essential
5Prepares, designs and shares responsibility with OGCA/OSP Executive Management to present educational training sessions for OGCA/OSP Training Program and new OGCA/OSP staff.Essential
55Participates in award set-up meetings with principal investigators/department/unit administrators and Pre-Award Grant and Contract Analyst to gain a full understanding of the criteria and requirements necessary to manage each award. Reviews proposals and analyzes award documents for conformance with agency/sponsor and UAF policies and regulations. Depending on the complexity of the project and subsequent award, assists the Grants Management Officers in negotiating more favorable terms and conditions of the award prior to signature acceptance. Sets up award accounts; establishes accounts, assists with the preparation of budget allocation. Directs the establishment and maintenance of individual project files. Notifiies departments/units of new awards and award augmentations. Notifies departments/units of cost sharing/matching, release time and assigned time contained in award budget. Provides an orientation for new Prinicipal Investigators on UAF policies, forms and procedures. Reviews award and adminstrative requirements with departments/units. Monitors cash balances and other cash management duties including drawdowns, invoices, and follow-ups on outstanding receivables on grants and contracts. Monitors ongoing award financial activity. Monitors and provides documentation for cost sharing/matching, release time and assigned time expenditures and hours. Reviews and approves purchase orders, payroll/human resources appointments and forms, invoices, check requests and other forms and documents of a financial nature to ensure compliance with agency/sponsor regulations and UAF policies and procedures. Monitors payroll and expenditures on assigned grants and contracts; assists in identifying and resolves discrepancies related to any financial activity on an award. Prepares financial reports for sponsors on a monthly, quarterly, final and other periodic basis as required. Reviews and corrects monthly financial statements for departments/units. Produce special reports as needed. Monitors cash balances and other cash management duties. Follow-up on outstanding receivables on assigned grants and contracts. Assists with agency and accounting audits of grants and contracts. Participates in the drafting of responses to agency/sponsors audit reports in coordination with the Senior Accountant and OGCA/OSP Executive Administration. Oversees close out awards; directs equipment disposition at award termination. Reports inventions, and patents on behalf of Principal Investigators and assigned faculty members. Ensure that all contractual requirements have been met prior to close out of grant or contract. In coordination with OGCA/OSP Executive Management obtains additional information when necessary from University sources to accommodate sponsor requirements. In coordination with the management maintains contact with investigator through award acceptance process, advising the investigator and other administrative officers of unusual delays or problems. In coordination with OGCA/OSP Executive Management prepares a summary of the essential terms and conditions for each award for distribution to the investigator and specified administrators, working closely with internal data entry staff to ensure entries are accurate and complete. Shares responsibility with management to determine when exceptions to campus or University policies are warranted in areas such as insurance and risk management, intellectual property rights, and typical accounting or fiscal management requirements.Essential
The GCA provides management and accounting oversight for UAF grants and contracts. The GCA must be able to apply sound accounting principles in a complex financial atmosphere, to reason and show logical conclusions, to interpret and analyze regulations, monitor and maintain compliance with contract provisions and be dedicated to the provision of high-quality customer service. The GCA must master a wide range of complex operational and administrative matters, and demonstrate a detailed understanding of the organization and functions of schools, departments, research institutes, and other campus units involved in research administration. The GCA must be familiar with and maintain UAF and campus policies and administrative standards. This position will have the primary function of post-award services for OGCA.
Knowledge, Skills, Abilities:
confidential.
Must demonstrate excellent and effective customer service orientation.
regulations, and/or guidelines, including but not limited to: federal cost accounting
standards, 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, 42 CFR 50 (Conflicts of Interest), 45 CFR 46 (Human
Subjects Research), PHS "Animals in Research" Act, USDA Animal Welfare Act,
Responsible Conduct in Research, export control regulations (ITAR/EAR), UAF's ONR
DS-2 Disclosure Statement, ONR Negotiated F&A/Fringe Benefit Rate Agreements,
federal sponsor grant policy manuals, public laws (state and federal). Ability to interpret
and apply these rules and regulations as they pertain to grants and contracts
administration.
policies that apply to grant preparation, submission and award processing and
management.
funding agency/sponsor staff.
and objective conclusions and alternative solutions.
communications. Ability to present information by phone or in person.
faculty, noting impacts and potential issues.
not limited to MS Office, databases, internet, web-based and job specific software
applications.
principles.
management models in order to accurately present their needs and organizational
requirements to sponsoring agencies.
and accountable.
manage multiple, shifting priorities and self-prioritize in a fast-paced, deadline-driven
environment.
Typical Experience:
- Minimum 2-5 years’ experience in the grants and contracts management, financial
- Experience in financial analysis, forecasting and strategic planning to analyze and
- Experience recognizing and responding to problems with cost recovery, invoices
- Experience controlling complex budgets, accounting and personnel functions including
ledger reconciliation and fiscal close.
Minimum Qualifications
- Experience with federal and private/industry sponsored compliance regulations
and policies regarding use of grant and contract funds
- Experience using automated financial and payroll/personnel systems
- Computer skills to utilize various programs and software for word processing,
- Experience writing and proofreading clear, grammatically accurate documents and
- Experience with budget preparation based on narrative methodological research plans
- Experience analyzing the quantitative aspects of fiscal and budgetary issues
- Knowledge of cost allocation methods
- Knowledge and experience working with agency/sponsor guidelines relative to grants
- Analytical skills to assume responsibility for coordination and completion of complex
structure.
- Critical thinking and problem solving skills to analyze complex data and develop
- Organizational skills to work with changing priorities and demanding workload and to
- Interpersonal skills to effectively interact with a diverse population and to research,
- Knowledge of Banner Finance.
Required Education or Training:
Bachelor's degree (BA or BS) in related field or an equivalent combination of training and experience is required
Salary Information:
This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 79, based on education and experience.
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
The review process for applications will be begin on March 09, 2023. To ensure full consideration please apply by 11:55pm on March 08, 2023
At this time, all university employees are strongly encouraged to vaccinate themselves against the COVID-19 virus. While the federal government is not actively enforcing its COVID-19 vaccine mandates, including its mandate requiring vaccination of federal contractor employees, UAF remains contractually obligated as a federal contractor to comply with those requirements should federal enforcement efforts recommence. As a result, UAF may adjust its vaccination requirements for covered UAF employees (currently Troth Yeddha’ campus and employees working in connection with certain federal contracts) at any time in the future, as needed, in order to comply with its contractual obligations.
- To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Kenna Metivier, Signers Business Office Assistant HR Manager, at kjmetivier@alaska.edu or 907-474-1847.
Advertised: 20 Feb 2023 Alaskan Standard Time
Applications close:
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