DIVISION: Brannan Companies

POSITION: Front Desk/ Accounting Receptionist

REPORTS TO: Accounting Manager

FLSA STATUS: Full Time /Non-Exempt

Pay Range $19-$21/hr DOE

Position Summary:

Functional Responsibilities

• Operate Avaya IP Office Soft Console telephone system with 100+ extensions, answer incoming calls, forward calls, take messages when necessary, greet visitors and notify employees when visitors arrive.
• Update extension listings and distribute. Update cell phone listing and distribute as changes occur.
• Train relief employees on telephone system and front desk responsibilities.
• Receive mail, open, and distribute accordingly. Receive packages, letters, etc., as required. Sign for parcels when necessary. Maintain check receipt log and copy checks for credit manager.
• Organize/alphabetize filing for others
• Review vendor/supplier statements for credit balances, missing invoices. Request invoice copies as necessary.
• Maintain daily temperature/weather log.
• Order office supplies for all departments/locations. Insure items are delivered and stored. Coordinate bulk supply purchases with internal courier.
• Coordinate maintenance on business machines; faxes, copiers, postage meters.
• May provide clerical support for other departments when workloads require; data entry, filing, etc.
• Order/Maintain kitchen supplies; coffee and supplies, water, cleaning supplies, etc.
• Perform additional assignments per Management’s direction.
• Review annual janitorial contract, obtain new pricing, coordinate cleaning times for main office.

General Responsibilities

• Interface with Employees/Customers/Vendors/Suppliers. Deal effectively with all in contact with beyond giving and receiving instruction. Ensure Brannan’s Vision is communicated.
• Knowledge. Possess knowledge of Brannan operations and employees.

Qualifications

• Proficiency with Microsoft Office applications.
• High School Diploma or equivalent

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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