Executive Assistant - MTeach Job at Middle Tennessee State University
Work Type: Classified
Location: Murfreesboro, Tennessee
Categories: Clerical Support, College of Basic & Applied Sciences, College of Education
Job Title
Executive Assistant - MTeach
Department
MTeach
Salary
$35,000 - $42,875; commensurate with experience
Job Summary/Basic Function
Serve as an executive assistant to codirectors, MTeach coordinator, and MTeach faculty. Provide administrative office assistance for the MTeach program and perform essential tasks including: Maintain, monitor and reconcile multiple budgets including travel paperwork. Purchase office supplies and teaching materials. Monitor operational expenses. Prepare paperwork for purchasing, payroll, and travel in accordance with MTSU policies and procedures. Maintain bulletin boards. Maintain MTeach office including organizing and arrangement of materials for collaborative space. Monitor department email and answer the main department phone line. Collect and process workload paperwork for faculty members each semester. Coordinate logistics of MTeach events and provide on-site assistance to MTeach faculty for assigned events. Participate in recruitment efforts including Customs, Preview Days, and the True Blue Tour as assigned. Run data reports and create databases to track recruitment and retention. Monitor and maintain the MTeach webpage and social media including creating content for Facebook, Instagram, Twitter, and TikTok. Design and purchase promotional items. Hire, supervise, and train student workers and adjuncts. Maintain inventory of MTeach materials including materials closet items, Vernier probe systems, laptops, and ipads. Troubleshooting and/or corresponding with ITD regarding issues with MTeach laptops and technology. Monitor student checkout/in of materials. Generate correspondence to MTeach students and mentor teachers from co-directors, coordinator, and MTeach faculty. Act as a liaison between mentor teachers and master teachers including correspondence and processing of honorarium payments. Observe and provide feedback for students practice teaching in the MTeach office. Perform other related tasks and special projects as assigned.
Required Education
High School diploma or High School Equivalency (HSE) required.
Required Related Experience
Two years or progressively responsible office assistance experience required.
Note: An Associate's degree (two years of college coursework) and one year experience may be considered in lieu of work experience.
Desirable Related Experience
Prior budget/bookkeeping experience in a university or non profit setting preferred. Experience working with grant operations and event planning/organization preferred. Experience in an educational setting, as a teacher or working with teachers preferred.
Documents Needed to Apply
Cover Letter & Resume Required
MTSU offers a comprehensive benefits package, including but not limited to the following:
- Sick Leave
- Vacation Leave for Administrative/Classified Staff/12-month Faculty
- 13 paid University holidays
- Medical, dental, vision, and life insurance
- Retirement plans
- Optional 401K and 403B Deferred Compensation Plans
- Educational benefits for the employee and their spouse and dependents
MTSU is an equal opportunity, affirmative action employer that values diversity in all its forms. Women, minorities, individuals with disabilities, and protected veterans are encouraged to apply.
Proof of U.S. citizenship or eligibility for U.S. employment is required before employment (Immigration Control Act of 1986). Clery Act crime statistics for MTSU are available at https://www.mtsu.edu/police/docs/2022AnnualSecurityReport.pdf or by contacting MTSU Public Safety at (615) 898-2424.
MTSU is a Tobacco & Drug-Free campus.
This position requires a criminal background check. Therefore, you will be required to provide information about your criminal history to be considered.
For individuals requiring reasonable accommodation to apply: In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with MTSU, please call 615-898-2929 or email emp@mtsu.edu.
Application Review Date: March 16, 2023
Advertisement Opened: 03/02/2023 01:00 AM CST
Advertisement Closes: 03/16/2023 11:55 PM CST
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