NewGround

NewGround is the industry leader in designing, building, and strategizing for financial institution and retail spaces. From banks and credit unions to major retailers, we set the standard for next generation workplace and retail solutions, and we have for over 100 years. Our wide-spread team includes architects, engineers, interior designers, strategy experts, and more, all with a creative and passionate mindset. NewGround approaches every client and project with the same core values: Service, Excellence, Innovation, Collaboration, Communication. We ingrain these core values into every aspect of our organization, at all levels. We have a wide-spread regional presence throughout the U.S. and Canada, with a headquarters located in St. Louis and additional locations in Chicago, Honolulu, and Waterloo, Ontario. Our diverse team of creative professionals always strive to set a new industry standard, and help our clients master their spaces and facilities.

The Role:

Provide executive level administrative support to the Senior Vice President – Build Operations and President/CEO. Assist the Leadership Team in delivering successful projects to our clients that exceed their expectations.

Skills:

• Proficient in Microsoft Office Suite
• Financial/Accounting
• Thrive within a team environment
• Attention to detail
• Ability to communicate effectively and timely
• Ability to multi-task effectively

Responsibilities:

• Prepares reports by collecting and analyzing information.
• Represents the executive by attending meetings in the executive's absence and speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• Contributes to team effort by accomplishing related results as needed
• Travel coordination
• Provide clerical and administrative support to Executive Team
• Maintain confidential files and create new files as needed, including legal files
• Voucher general administrative invoices for payment
• Perform general office duties such as ordering office supplies and restocking kitchen
• Handling, sorting, distributing, delivering and picking up mail
• Run miscellaneous errands, pick-up/deliveries per supervisor's request
• Calendar and meeting management
• Records management and document control
• Event registration and planning
• Client relations (gifts, events etc.)
• Expense reporting
• Document meeting notes
• Perform all other related work, as assigned or as apparent

Expectations:

• Must work in office most weeks Tuesday through Thursday, and other days as needed
• Must be extremely organized and detail-oriented
• Have excellent communication and customer service skills
• Ability to work in a fast-paced environment
• Self-Starter
• Ability to manage different personalities
• Maintain positive “can-do” attitude
• Able to handle multiple projects and tasks simultaneously
• Reliable
• Responsible
• Cooperative

Prerequisites:

• 3+ years of Executive support and office management experience is required
• Bachelor's Degree is required
• Excellent computer skills with proficiency in Microsoft Suite (Outlook, PowerPoint, Excel) is required
• Experience in commercial Construction, Architecture or Interior Design is a plus
• PDF editing experience is a plus

Why Our People Love Working at NewGround:

• NewGround values our employees, and we want everyone to have fun doing what they love. We take great pride in knowing that nearly a third of our employees have been with NewGround for more than 10 years, some as long as 30 years.
• We understand the importance of an employee's first day, first week, first month, and first year. We've created multiple learning programs for a specialized new-hire experience aimed at helping employees feel informed and equipped to succeed. We implement virtual and in-person trainings so new members can hear directly from experienced team members what it's like to work for NewGround.
• We take great pride in our employees and celebrate them every chance we get. We celebrate annual anniversaries for when employees started at NewGround and our annual service awards to highlight exceptional staff and learn about our fellow team members together.
• We recognize how important career development is, and we offer several opportunities for growth and advancement. We work with our employees to know what their goals are and how they can achieve them while at NewGround.
• Having a balance between your work life and your home life is important. We support our employees' balanced lifestyles which includes a hybrid work environment for our office teams.
• We pride ourselves on our commitment to our community. NewGround's offices continuously find new ways to get involved and volunteer, whether it be through hosting blood drives, building homes with Habitat for Humanity, friendly fundraising competitions, or through our annual United Way campaign.

NewGround is an Equal Opportunity Employer.

No phone calls please. We do not utilize staffing services.