Executive Assistant – FAST-PACED C-SUITE CALENDAR MANAGEMENT

Reference ID: REF26309Z

Location: Chicago, hybrid in office 3x/ week

About this job

This role offers an opportunity to help build a fast-growing part of NielsenIQ. This individual will provide executive assistant support to the Chief Transformation Officer as well as the Chief Strategy Officer. This role is based in our Chicago office (hybrid).

Responsibilities

• Primary administrative responsibility to the Chief Transformation Officer and Chief Strategy Officer, both based in NIQ’s Chicago office
• Secondary administrative support for the immediate direct reports of the Chief Strategy Officer and Chief Transformation Officer, capacity permitting
• Provide extensive calendar management for all internal and external requests
• Coordinate scheduling and preparation of all internal/external C-Suite engagement opportunities
• Arrange complex, detailed (domestic and international) travel plans, itineraries, agendas, and compile all necessary documents for travel-related meetings
• Prepare and submit monthly travel and expense reports as well as all necessary invoices for payment
• Provide efficient flow of documentation requiring approval as needed
• Other day-to-day administrative responsibilities as required, including supporting team activities and internal events (create meeting agenda, prepare meeting space, order catering, lead day-of execution of events, etc.)

Qualifications

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities. Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Chief Strategy Officer and Chief Transformation Officer’s time and office. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

• Strong work tenure: 5 to 10 years of experience supporting Senior Executives, including organizing events and executive-led meetings (both internal and external)
• Meticulous attention to detail, strong multitasking, and problem-solving skills
• Thrives in a fast-paced, high-pressure environment and enjoys being challenged
• Strong interpersonal and verbal/written communication skills
• Professional demeanor and ability to interact with senior executives
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Highly Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• This is a hybrid position based out of our Chicago office.

About NIQ

NIQ, the world’s leading consumer intelligence company, reveals new pathways to growth for retailers and consumer goods manufacturers. With operations in more than 100 countries, NIQ delivers the most complete and clear understanding of consumer buying behavior through an advanced business intelligence platform with integrated predictive analytics. NIQ delivers the Full View.

NIQ was founded in 1923 and is an Advent International portfolio company. For more information, visit NIQ.com

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Our commitment to Diversity, Equity, and Inclusion

NIQ is committed to reflecting the diversity of the clients, communities, and markets we measure within our own workforce. We exist to count everyone and are on a mission to systematically embed inclusion and diversity into all aspects of our workforce, measurement, and products. We enthusiastically invite candidates who share that mission to join us.

We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status or any other protected class. Our global non-discrimination policy covers these protected classes in every market in which we do business worldwide.

Learn more about how we are driving diversity and inclusion in everything we do by visiting the NielsenIQ News Center: https://nielseniq.com/global/en/news-center/diversity-inclusion/

NIQ or any of our subsidiaries will never ask you for money at any point of the recruitment or onboarding process.