Executive Administrative Assistant (Remote-Eastern Time Zone) Job at RELX
Executive Administrative Assistant-Remote Eastern Time Zone US
Do you enjoy delivering effective administration services that make a difference to our success?
Do you enjoy delivering timely, high-quality support?
About our Team
Clinical Solutions empower healthcare providers and educates patients, driving the delivery of high quality, economically sound care.
About the Role
The Executive Assistant will receive general direction from the executive(s). You must understand the responsibilities, needs and priorities of the executive(s) and always maintain a high level of confidentiality. Most importantly, this position anticipates the needs of the executive(s) and acts accordingly.
Responsibilities
Providing Administrative support to busy Executives, their activities and responsibilities. You will manage calendars, email, and phone communications including outbound calls.- Anticipating business needs of the executives, both on a routine and a project basis. Developing and maintaining a system that alerts executive to upcoming deadlines on requests or events.
- Managing domestic and international travel and coordinating events. Creating travel folders with all related materials.
- Researching, creating and maintaining a file on all relationships in advance of meetings. Gathering and preparing information and materials for meetings. Working closely with staff to ensure timely provision of back-up and informational materials relevant to meetings.
- Composing correspondence of a routine nature; edits and drafts periodic newsletter and written communication for internal staff. Polishing and finalizing memos and presentations; distributing written communication to proper departments for follow-up.
- Scheduling and managing domestic and international telephone and video conference calls. This includes strategically planning and coordinating meetings based on knowledge of content and business expectations.
- Maintaining records and processing expense reports, invoices and all requests for payment or reimbursement. Processing and monitoring organization memberships, dues, subscriptions, and ensures that membership dues are paid in a timely manner.
- Ensuring that administrative tasks are performed in an effective and efficient manner. This includes copying, reviewing mail, drafting correspondence, screening telephone calls, and maintaining files. Resolving routine to complex inquiries, working proactively and solo as well as exercising maturity and resourcefulness.
Requirements
Have minimum of seven years of administrative experience, with experience in global matrixed organizations.- Demonstrate ability to handle confidential information appropriately; diplomacy, professional conduct and discretion always exhibited.
- Possess excellent written and verbal communications skills.
- Able to work well in a collaborative environment and a drive to collaborate across multiple internal departments
- Able to handle multiple tasks and deadlines with attention to detail
- Show proficiency in MSOffice Suite, Concur for Travel and expense planning.
Work in a way that works for you
We promote a healthy work/life balance across the organization. With an average length of service of 9 years, we are confident that we offer an appealing working prospect for our people. With numerous wellbeing initiatives, family leave and tuition reimbursement, we will help you meet your immediate responsibilities and long-term goals.
Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive
Working with us
We are an equal opportunity employer with a commitment to help you succeed. Here, you will find an inclusive, agile, collaborative, innovative and fun environment, where everyone has a part to play. Regardless of the team you join, we promote a diverse environment with co-workers who are passionate about what they do, and how they do it.
Working for you
At Elsevier, we know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:
Comprehensive, multi-carrier health plan benefits- Disability insurance
- Dependent Care and Commuter Spending Accounts
- Life and Accident Insurance
- Retirement Benefits (Salary Investment Plan/Employer Stock Purchase Plan)
- Modern Family Benefits, including adoption and surrogacy
About Us
A global leader in information and analytics, we help researchers and healthcare professionals advance science and improve health outcomes for the benefit of society. Building on our publishing heritage, we combine quality information and vast data sets with analytics to support visionary science and research, health education and interactive learning, as well as exceptional healthcare and clinical practice. At Elsevier, your work contributes to the world’s grand challenges and a more sustainable future. We harness innovative technologies to support science and healthcare to partner for a better world.
Join Us
Purposeful Work
When you work with us, your work matters. You are part of an organization that nurtures your curiosity to stimulate innovation for the communities that we serve.
Growing Every Day
Like the communities we serve, you are on a constant path of discovery to shape your career and personal development.
Colleagues Who Care
You will be part of the Elsevier family. We will support your well-being and provide the flexibility you need to thrive at work and home.
Together, we create possibilities.
Join us
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Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact accommodations@relx.com or if you are based in the US you may also contact us on 1.855.833.5120.
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