NOTE: This is a temporary fill from March 2023 through June 2023. 30 hours per week. May be used to fill up to THREE (3) vacancies.

This position is responsible for providing office support work in the Spokane County Clerk's Office for the Superior Court in legal process of judgments, criminal, civil, domestic, probate, guardianship, adoption, paternity, civil commitment, dismissals, appeals and juvenile dependency, offender, and truancy.

• Prepare, process and enter all cases and documents filed into the JIS statewide systems. Process and enter all restraining orders, ensuring law enforcement has been accurately notified.
• Process, and ensure safekeeping of all confidential reports & files and not permit examination except in conformity with court rules. Prepare case file folders and labels; place documents into case files and file same.
• Review and prepare all documents for scanner accommodations, verify information, and place into proper legal order. Scan documents into the Imaging system, index and link to SCOMIS. Each page must be reviewed, ensuring the image is accurate as the permanent official court record wherein the integrity of the image must be maintained in perpetuity. Resolve errors, discrepancies, document deletes, re-scan and commit images to verify information in the Imaging system. Print, fax and distribute images and/or documents as required to various county, state departments & agencies, insuring the safekeeping of confidential court records.
• Process and enter all judgment documents & money amounts, appeals from courts of limited jurisdiction, appeals to courts of higher jurisdiction, and change of venues to other counties.
• Maintain reports to ensure compliance with state statutes, court rules, and statistics. Prepare, process and verify dismissals for prosecution inquiries. Initiate or assist in identifying, evaluating and resolving problems occurring in day-to-day operations and in the JIS, SCOMIS and Imaging systems.
• Prepare legal documents, court orders, abstracts of judgment, and letters for transfer of assets; process transcripts of court hearings and trials; record court proceedings in civil commitment cases;
• Respond to or initiate contact with other agencies, attorneys and individuals when required.
• Process all criminal judgment & sentences to Sentencing Guidelines Commission, prepare removal of rights notices to Elections Depts., Firearms reporting, Dept. of Licensing reporting and abstracts to various state depts.
• Prepare correspondence; advise and assist attorneys, court personnel and others in filing of proper documents in specific court areas; review and maintain current laws and rules to ensure legal implementation; adapt work procedures to comply with technological advances. Research microfilm, search for missing documents, files, and rebuild court records from microfilm or Imaging system.
• Performs other related duties as required.

• Considerable knowledge of the legal terminology and the court procedures of the Superior Courts as they relate to judgments, processing all pleadings and Juvenile Court procedures.
• Considerable knowledge of current laws and rules governing the office of the County Clerk and the specific court area.
• Knowledge of technical court processing methods, forms and techniques.
• Knowledge of domestic relations court methods, forms and techniques.
• Knowledge of technical methods used in image processing.
• Ability to scan and link court pleadings within the established standard.
• Ability to understand and execute oral and written instructions and to apply available guidelines to various situations.
• Ability to deal effectively and maintain good working relationships with the Court, its offices and the public.
• Ability to establish and maintain effective working relationships with supervisors and co-workers.
• Ability to communicate effectively both orally and in writing.
• Skilled in the use of personal computer, software and equipment related to performing the required duties.