Title: Construction & Facilities Coordinator

Department: Construction/Development & Facilities

Reports to: VP of Construction & Development

Status: Full-Time, Non-Exempt

General Description

Work closely with the Construction/Development and Facilities departments, and other staff to assist in the completion of a variety of construction and facilities projects and general administrative support tasks.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist in the preparation of bid packages
• Contact sub-contractors and suppliers as required
• Create agendas, attend project meetings in the office and field to take notes and issue meeting minutes
• Prepare purchase orders and AIA contracts
• Generate financial reports from accounting system
• Track sub-contractor compliance items (insurance & W9)
• Process tax exemptions and certificates of capital improvement
• Organize and maintain documents and files, both paper and electronic
• Process addendums, RFI’s and Submittals
• Review zoning applications and zoning codes as it applies to projects
• Responsible for coordination of multiple projects at one time
• Creates spreadsheets to manage project data
• Project related errands
• Responsible for managing incentive benefit, and project requirement compliance
• General support and special projects as needed
• Performs data entry

Minimum Qualifications

• Construction/Facilities Management, or related field or equivalent combination of education and experience.
• 2 + years of administration experience.
• Valid Driver’s License.
• Proficient in Microsoft Office Suite.

Knowledge, Skills, and Abilities

• Customer service skills
• Organizational skills
• Attention to detail
• Effective Written and Verbal Communication skills
• Proficient in Microsoft Office Suite
• Adobe Experience
• Problem solving skills
• Ability to maintain high standards of confidentiality
• Time management skills
• Experience in construction and facility management software preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to lift 15 pounds and sit for long periods of time.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to handle or feel items such as documents. The team member is occasionally required to stand, walk, and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. For this position, time is split between the office and the field.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees will follow other instructions and perform other related duties as required.

Job Type: Full-time

Pay: $21.63 - $24.04 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administration: 2 years (Required)

Work Location: In person

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