Safe+Sound Somerset, the lead domestic violence and sexual assault organization in Somerset County, NJ is seeking a Client Services Associate to join our growing team. The ideal candidate for this position will be responsible for providing detail-oriented support for the Executive Team, specifically CEO, Finance & HR as well as Front Office client support and handling multiple tasks as assigned. Responsibilities include: admin support, communications, correspondence and data management (CEO & Board of Trustees); general bookkeeping duties including processing, financial record keeping and transactions; processing of purchase orders and invoices (Director of Finance); support HR related processes, including onboarding, confidential record keeping and general HR activities. (HR & Operations Director).

3+ years of experience in administrative, business, finance or related role is preferred for this position. Experience with QuickBooks required. Bilingual a plus!

Responsibilities CEO & Board of Trustees :

• CEO & Board of Trustees
• Calendar/scheduling and meeting support to CEO
• Administration associated with board, leadership and external meetings in hybrid environment.
• Support with the development and distribution of agendas, as required.
• Administrative support and data management for Board of Trustees activities
• Correspondence and communication as required

Responsibilities, Finance & Bookkeeping:

• Responsible for performing a variety of general bookkeeping duties including processing, financial record keeping and transactions.
• Log checks and prepare deposits
• Receive and process purchase orders and invoices and enter in QuickBooks
• Follow-up on purchase orders and credit card receipts
• Collect and follow-up on receiving staff timesheets
• Assist as needed with the processing of payroll

Page 2 Client Services Associate

Responsibilities Human Resources & Operations:

• Manage Sensitive and confidential information
• Provide support for processing new-hires and terms
• Provide Support for HR projects as needed
• Greet clients & visitors and direct accordingly
• Provide supervision for child clients in reception area
• Prepare presentation materials or documents as requested
• the office inventory, order placement and expenses for office and event supplies
• Separate and distribute both incoming and outgoing mail

Job Type: Full-time

Pay: $31,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Paid training
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Somerville, NJ: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 3 years (Required)
• QuickBooks: 1 year (Required)

Work Location: One location

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