Personal Assistant/ Chief of Staff for UHNW client in Texas, US with regular travel to Mexico $85,000 - $105,000 + Benefits DOE

Role: Personal Assistant
Location: Houston, Texas and Mexico
Salary: $85,000 - $105,000 + Benefits DOE
Accommodation : Candidate will have own accommodation in Houston, Texas and accommodation is provided in Mexico

We are looking for an excellent Personal Assistant/ Chief of Staff to support an UHNW Client in Texas, United States. You must have experience working within a similar role for an UHNW or High Profile Client.

You will be extremely energetic, professional and proactive while managing the client's personal day to day schedule, households and social calendar. Someone with House Management experience is ideal as you will also ensure the residences are in pristine condition and in working order. You must also be able to work in a team environment and schedule staffing rotas and schedules.

You will be experienced managing staff and properties in multiple locations and used to travelling with short notice. The client has properties in the US and Mexico, accommodation will be provided when away from home location.
You will be confident in managing multiple staff members, service providers around the properties for upkeep and maintenance. You will be very flexible, confident but discreet and respectful to the client's personal life. You will also be managing the household teams including House Managers and ensuring everything is in running order. Common duties include running errands, making appointments, coordinating travel, handling household billing, maintaining cars, buying gifts on their employers' behalf, property management, staff management and more.

The salary offered is between $85,000 - $105,000 per annum based on previous experience and qualifications, with additional benefits to be discussed at the offer stage. Accommodation will be provided when travelling to other properties.

Requirements:

• Making reservations for meetings/events at appropriate restaurants and venues
• Producing travel itineraries, including all required documentation
• Managing budgets and expenses
• Liaising with the companies and contacts on the principal’s behalf
• Managing large projects and home renovations
• Extensive diary and social calendar management
• Preparing corporate documents
• Maintaining strict confidentiality
• Organising the staff rotas and weekly schedule
• Household management, including administration pertaining to running a household
• To undertake personal projects as may be directed by the Principals.
• Liaise with accountants on invoices and tax related matters
• Engaging and overseeing outside contractors, service providers and suppliers
• Implementation and development of systems and processes inside the houses
• Oversee construction projects and liaise with project managers and designers
• Conduct performance management reviews
• Sustaining a level of professionalism among staff
• Co-ordinating the principal’s travel, hotel arrangements and flights etc
• Common duties include running errands, making appointments, coordinating travel, handling household billing, maintaining cars and buying gifts on their employers' behalf
• Booking all appointments
• Errand running and shopping for the principal

The successful candidate will:

• Have 5 + years experience as a Personal Assistant or Chief of Staff role for UHNW clients or Family Offices
• Have excellent and contactable references
• Be eligible to work in the US
• Be able to drive

Job Type: Full-time

Salary: $85,000.00 - $105,000.00 per year

Experience:

• Personal assistant: 5 years (Required)
• chief of staff: 5 years (Required)

License/Certification:

• driving license (Required)

Work Location: On the road

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