Position Information

Payroll Title: Events Specialist 4

UC Job Code: 6293

Job Open Date: 3/8/2023

Application Review Begins: 3/23/2023; open until filled

Department Code (Name): ALEC (Arts and Lectures Office)

Percentage of Time: 100%

Union Code: 99 Non-Represented

FLSA Status: Exempt

Grade Type/Grade: PSS / 23

Hiring/Budgeted Salary Range: $6,316.67 - $7,500.00/mo.

Full Salary Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $6,316.67 to $12,466.67/mo. The budgeted salary range that the University reasonably expects to pay for this position is $6,316.67 - $7,500.00/mo.

Work Location: 110 Castilian Drive, Bldg. 402

Working Days/Hours: M-F; 8:00am - 5:00pm, with occasional nights and weekends

Benefits Eligibility: Mid-Level Benefits

Type of Remote or Hybrid Work Arrangement: Not Eligible

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

Arts and Lectures (A&L) is a large, robust, complex, primarily self-supporting, non-academic unit that supports the academic mission of the university. A&L is the largest presenting organization between Los Angeles and San Francisco, and is one of the most visible, public-facing departments at UCSB. Through more than 150 events annually, A&L partners with faculty and academic departments, community organizations and leaders, university administrators, philanthropists and funders to create opportunities that integrate with and complement university curricula and create community connections.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

THIS IS A 100% CONTRACT POSITION OF APPROXIMATELY 6 MONTHS in DURATION. NO PERMANENT STATUS WILL BE OBTAINED THROUGH THIS POSITION.

The Campus & Community Engagement / Special Projects Manager will assume the high-level essential responsibilities of the Director of Education and Community Engagement position on an interim basis. Reporting to the Associate Director, this position is responsible for planning programs and creating relationships with educators and community leaders to fulfill Arts & Lectures' educational mission; and directs the ¡Viva el Arte de Santa Bárbara! community arts program. Arts & Lectures educational outreach provides experiences that embrace the University's rich intellectual, artistic and inquisitive life bringing together world-renowned artists and thinkers, reaching 12,000 to 15,000 UCSB students and community members each year. The interim incumbent will support senior leadership by creating and managing these educational programs and cultivating and sustaining relationships with educators and community leaders to fulfill Arts & Lectures' mission to make a major transformative impact on the campus, contributing to Development efforts, complementing Marketing efforts, and generally raising the institution's profile.

CT Job Function Summary
Involves the planning and organizing of event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, and vendors, and facilitation of communication and services with speakers and facility maintenance staff; or provides technical support of these activities.

CT Generic Scope Description
Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

CT Custom Scope Description
Manages highly complex events, including events, or high visibility events involving influential or important friends or members of the campus community. May orchestrate large scale events in support of the campus, which include senior campus management, University executives, faculty, international dignitaries and government officials.

Required Qualifications

• Bachelor's Degree in related area or equivalent experience and/or training.

• Knowledge of or experience in some area of performing arts including ability to articulate and promote Arts & Lecture programming, vision, mission and goals.

• Excellent written, verbal, interpersonal communication and leadership skills.

• Experience working in a public education environment.

Preferred Qualifications

• Master's Degree in education or public relations.

• High level of knowledge and professional contacts within the Santa Barbara community at large.

Special Conditions of Employment

• CANRA (U13): Mandated reporting requirements of Child Abuse.

• Driver’s License (U08): Must maintain valid CA Driver's License, a clean DMV record and enrollment in DMV Pull-Notice progam.

• Satisfactory completion of a conviction history background check.

• UCSB is a Tobacco-Free environment.

• Must be available and willing to work evenings and weekends as needed for events and priority projects.

• This is a 100% Contract position of approximately 6 months in duration. No permanent status will be obtained through this position.

Job Functions/Percentage of Time/Duties

Programming Management - 55% - With the Executive Director and Associate Director, the Campus & Community Engagement/Special Projects Manager participates in the departmental programming process by evaluating prospective artists' and lecturers' uitability for educational outreach and matching programs to outreach mission and needs. The incumbent also supports A&L programmatic campus and community development. Manages and implements public performances and lectures on behalf of the organization. On behalf of the Performing Arts and Education programs, negotiates details of engagements, including: booking available dates with local venues; creating event budgets with detailed financial recommendations to the department; supports Programming in the negotiation of outreach fees, travel and lodging accommodations or buy-outs, and extensive technical and hospitality riders. Manages event advance work to ensure budget is adhered to; organizes, tracks, and disseminates complex event information to external and A&L departments. Negotiates multi-day Education, Outreach, and Community Engagement residencies, oversees contract development, and coordinates activities and technical requirements with artists, tour managers, and agents.

Works closely with Executive Director and Associate Director to develop programmatic goals and financial outcomes related to programming and events. Has authority to represent Arts & Lectures at campus and community events. Acts as principal contact with lecturers, performers and their agents for select lectures, performances, and other events. Organizes residency activities in coordination with A&L management team and schedules appropriate venues with technical and audio-visual support. Develops and schedules classroom visits by lecturers/performers with interested faculty and community partners and encourages special group sales. The Campus & Community Engagement / Special Projects Manager (the Manager) establishes and maintains relationships with key campus stakeholders, including UCSB vice chancellors, deans, department chairs, professors, and researchers, program directors, and students to create transformative opportunities for learning and innovation, and attract students and public to the campus with master classes, lectures, discussions, workshops and specially designed programs and courses that promote artistic literacy, innovation, cultural entrepreneurship and collaborations across disciplines. Effectively interacts with senior campus administration, boards of trustees, and related community groups.

In the community, The Manager works with school district administrators, principals, teachers, afterschool programs, cultural and civic organizations, and local artists to create sustainable partnerships that provide opportunities to share the University's resources to create activities such as master classes, workshops, lecture-demonstrations, Q&A's, social gatherings, school assemblies and development activities in multiple venues. Maintains a high-level of knowledge and professional contacts within the Santa Barbara community at large including local philanthropists, local foundations, non-profit and civic leaders.

Production Management – 30% - The Manager has full managerial responsibility and accountability for the planning, advancement and successful implementation of high-profile public events, with the ability to carefully assess and manage risk. Prepares event budgets, secures needed technical and hospitality provisions, equipment and supplies, and reports on expenditures. Working with a high degree of autonomy, the Manager leads the event planning and advance work with artists' managers, technical staff, hospitality and other event staff. Creates detailed and highly complexed residency schedules ensuring coverage of all essential event responsibilities and timelines.

Functioning with autonomy, the Manager has the pivotal role in leadership and creating consensus among the University's partners, including managers from the Marjorie Luke Theatre, the Guadalupe-Nipomo Dunes Center, and Isla Vista School PTA to envision overall priorities and direction for ¡Viva el Arte de Santa Bárbara!. The Manager is responsible for budgeting season finances of roughly $200,000 each
year and recommending contracts with collaborating organizations to define their budgets and responsibilities in producing free public events. The Manager is responsible for ¡Viva el Arte de Santa Bárbara! educational activities, maintaining a network of community contacts,reaching out to educators (schools, afterschool programs, county education office, city and county government) and heads of community organizations and businesses to create workshops, lecture-demonstrations, Q & A's, social gatherings, and school and afterschool assemblies with the visiting artists in free events at accessible non-traditional venues countywide. The Manager attends ¡Viva el Arte de Santa Bárbara! events, interacting with the public at every opportunity. The Manager is responsible for overseeing the marketing and publicity for the program and events through the media and informal networks, providing program evaluation and feedback, and working with Arts & Lectures Development personnel to create grant requests and funding reports, and to meet with funders.

Supervision and Development – 15% - The Manager supervises two full-time staff: the Education Outreach Coordinator (Blank Asst 3), whose duties include a wide range of event production, creation of bilingual promotional materials using graphics programs, attending and documenting outreach and performances, reporting expenses and attendance figures, training and assigning work for students; and the Education Associate (Alumni External Rel Spec 2), whose role includes deepening the programs impact across campus and the community by implementing events and communications strategies; researching details to inform program planning; and managing program data used to analyze, evaluate, and report on activities.

They/She/He works closely with the Senior Director of Development and Executive Director on critical fundraising /development activities designed to enhance and support education and community engagement programs and events and bring revenue into the department, including playing an active role in the cultivation and stewardship of donor relationships.

The Manager hires, trains and oversees the function of various student assistants. This role manages systems and procedures to create, collect,catalog, and protect departmental assets relevant to Arts & Lectures education and community programs.Perform other duties as assigned

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

Vaccination Program

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information

• University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolic

• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Order-of-the-State-Public-Health-Officer-Health-Care-Worker-Vaccine-Requirement.aspx

• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

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