Seeking an experienced office manager to oversee business operations, marketing efforts and provide administrative support to enhance the success of the company. This leader will ensure that our business continues to grow rapidly but smoothly. Clerical responsibilities may include payroll, accounts receivable, auditing, alternative administrator and working with insurance providers. Receives incoming phone calls from current and potential clients and caregivers.

• Makes outbound phone calls to leads, caregivers and clients.
• Enter employee time sheets, calculate and submit payroll.
• Bills clients both electronically and using paper invoices.
• Works with insurance to get approvals and provide needed documentation for payments.
• Posts payments and reconciles accounts.
• Pursues collection of overdue accounts.
• Enters new employee and client data into the billing and payroll systems.
• Responds to inquiries re: billings, accounts, or payroll.
• Completes paperwork for employment verifications and requests for information from state agencies and other vendors.
• Responds to claims from workers’ compensation and unemployment.
• Completes monthly reports for company and outside agencies.
• Completes intakes (evaluations) for potential clients.
• Coordinate with owners to make decisions for recruiting activities and marketing / sales goals
• Evaluate regularly the efficiency of business procedures and improve processes through application of technology (paperless office etc.)
• Maintain positive client relations to enhance client satisfaction and company reputation
• Use and manage budget to maximize growth
• Manage relationships/agreements with agencies and vendors.
• Track and monitor key metrics to ensure progress. Evaluate performance by gathering, analyzing and interpreting data.
• Maintains social media presence and coordinates marketing efforts
• Attends networking events and promotes our company and services

Skills

• Excellent organizational and leadership abilities
• Outstanding communication and people skills
• Working knowledge of data analysis and performance/operation metrics
• Comfortable with technology and ability to learn and manage software and systems

Job Type: Full-time

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Alvin, TX 77511: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

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